[ PRESENTATIONS Veteran Recogntion Presentation Recognition of Employee Retirements Introduction of New City Employee Local Catering Program Presentation]

MAYOR. ALL RIGHT. THANK YOU FOR THAT. NEXT, WE'LL MOVE ON TO VETERAN OR PRESENTATIONS. WE'VE GOT FOUR OF THEM TONIGHT. FIRST AND FOREMOST, I'M REALLY HONORED TONIGHT AS PART OF OUR VETERANS RECOGNITION PROGRAM. EARLIER THIS YEAR, I SENT OUT A MESSAGE TO ALL MY FRIENDS, NOT ONLY LOCALLY BUT ALSO AT THE AMERICAN LEGION POST 295, IN OUR CITY. BECAUSE I REALLY, REALLY WANTED TO RECOGNIZE A FEMALE VETERAN AND IS KEVIN ONG HERE? SERGEANT MARINE CORPS SERGEANT KEVIN ONG HERE? NO HE'S NOT. OKAY. WELL, KEVIN ONG, AS MANY OF YOU WILL REMEMBER, WE RECOGNIZED EARLIER THIS YEAR OR LAST, ACTUALLY, LAST YEAR. AND HE FOUND DURING A CHANCE MEETING. NICOLE ZEPEDA.

AND SO PART OF OUR RECOGNITION PRESENTATION TONIGHT IS FOR NICOLE. TONIGHT WE RECOGNIZE UNITED STATES COAST GUARD VETERAN NICOLE ZEPEDA. NICOLE BEGAN HER SERVICE WITH THE COAST GUARD IN NOVEMBER 2015 AS A PETTY OFFICER, THIRD CLASS MARINE SCIENCE TECHNICIAN.

DURING HER TENURE, NICOLE SERVED SEVERAL SCIENCE RESEARCH MISSIONS ABOARD THE US. CGC HEALY TO THE ARCTIC ON TWO SEPARATE DEPLOYMENTS. SHE WAS AWARDED THE US COAST GUARD ARCTIC SERVICE MEDAL IN JULY OF 2016. SHE. IN DECEMBER OF 2018, NICOLE SAVED A SHIPMATE FROM CHOKING BY PERFORMING THE HEIMLICH MANEUVER AND RECEIVED THE COMMANDANT'S LETTER OF COMMENDATION RIBBON BAR. IN 2021, NICOLE HELPED SAVED EIGHT PEOPLE FROM A BURNING VESSEL FIVE MILES OFFSHORE IN JULY 2022. NICOLE WAS HONORABLY DISCHARGED FROM THE COAST GUARD AFTER SEVEN YEARS OF SERVICE. WITH THAT, I'D LIKE TO HAVE NICOLE COME UP HERE TO THE FRON.

THANK YOU. QUENTIN. THERE WE GO. SO THIS IS FROM THE CALIFORNIA LEGISLATIVE ASSEMBLY, FROM SHARON QUIRK-SILVA. S OFFICE. THE 2024 CITY OF CYPRESS VETERANS DAY RECOGNITION THROUGHOUT THE COURSE OF AMERICAN HISTORY, COURAGEOUS MEN AND WOMEN HAVE SERVED AND SACRIFICED TO SAFEGUARD OUR NATION'S PRINCIPLES FOR GENERATIONS TO COME. ON BEHALF OF THE 67TH ASSEMBLY DISTRICT, I COMMEND YOU FOR YOUR DEDICATED SERVICE TO OUR COUNTRY AND ITS MILITARY, WHICH IS ULTIMATELY AN HONORABLE ADDITION TO THE FIGHT FOR FREEDOM THROUGHOUT THE UNITED STATES OF AMERICA. FROM SHARON QUIRK-SILVA. CONGRATULATIONS.

THAT'S A GREAT PICTURE BY THE WAY. SO THIS. YEAH, WE ALL WERE. SO THIS WILL BE HUNG IN CITY HALL FOR A COUPLE OF ■MONTHS. AD THEN ONCE THAT TIME IS PASSED AND WE SELECT ANOTHER VETERAN, THEN THIS WILL BE GIVEN TO YOU. SO YOU CAN HANG IN YOUR YOUR I LOVE ME WALL OR YOUR OFFICE, WHEREVER IT MAY BE. SO THERE YOU GO. OH, AND THERE'S I'M SORRY ABOUT THAT. THANKS, DAVID.

HERE'S A LITTLE GOODIE BAG FOR YOU AS WELL. YOU CAN'T HOLD IT ALL, SO JUST. YEAH, I KNOW. I KNOW YOU'RE TALENTED, BUT YOU DON'T NEED TO HOLD EVERYTHING RIGHT NOW.

WE HONOR NICOLE. THANK YOU FOR BEING HERE. WE REALLY APPRECIATE YOUR SERVICE. THANKS. YEAH, ABSOLUTELY. SO WE'LL TAKE THIS FOR NOW. YOU CAN TAKE THAT. DO YOU HAVE. DO YOU WANT. WHO'S HERE WITH YOU? ARE YOUR SISTERS THERE? RIGHT. COME ON UP. LET'S TAKE A PICTURE WITH YOU GUYS.

PLEASE. COME ON. ALL Y'ALL. COME ON. STAND NEXT TO THIS IS. I WANT YOU TO SEE.

[00:10:05]

THANK YOU AGAIN. I WANT TO FIND OUT. WE MIGHT AS WELL STAY DOWN HERE. YEAH. SO, CHIEF. SHERMAN. YEAH. OH, OKAY. OKAY. GOOD EVENING, MAYOR AND COUNCIL.

TONIGHT, I'D LIKE TO INTRODUCE JACQUELINE LIZARRAGA FROM THE PUBLIC WORKS DEPARTMENT.

JACQUELINE, PLEASE COME ON UP. THANK YOU. JACQUELINE JOINED PUBLIC WORKS IN MAY OF THIS YEAR AS A MANAGEMENT ANALYST AT THE PUBLIC WORKS MAINTENANCE YARD. SHE GRADUATED FROM CAL STATE LONG BEACH WITH A BACHELOR'S IN BUSINESS. GOT HER MASTERS IN PUBLIC ADMINISTRATION AT CAL STATE DOMINGUEZ HILLS. SHE BRINGS WITH HER 13 YEARS OF EXPERIENCE IN PUBLIC SERVICE FROM THE CAL STATE CHANCELLOR'S OFFICE. THE CITIES OF NEWPORT BEACH AND ANAHEIM. SHE HAS A STRONG BACKGROUND IN PURCHASING CONTRACTS, BUDGETING, AND SHE'S BEEN A GREAT ADDITION TO THE PUBLIC WORKS TEAM. HER HOBBIES INCLUDE TRAVELING, BAKING, SPENDING TIME WITH HER MINI SCHNAUZER ROXY, AND CHEERING FOR SAN FRANCISCO 40 NINERS. LET'S WELCOME JACQUELINE. THAT'S RIGH.

THANK YOU. DAN. HI. GOOD EVENING COUNCIL MEMBERS. IT'S BEEN WONDERFUL WORKING FOR THE CITY OF CYPRESS. THESE LAST SIX MONTHS. AND I REALLY LOOK FORWARD TO LEARNING SO MUCH MORE ABOUT SERVING THE CITY. THANK YOU. FOR THAT. OH. THANK YOU. THANK YOU.

IF YOU'RE OKAY WITH IT, MR. MAYOR, I'LL KICK US OFF ON SAYING GOODBYE TO SOME FOLKS. SO WE. WE SAY HELLO TO A EMPLOYEE IN THEIR SIXTH MONTH, AND WE ARE SAYING GOODBYE TO SOME FOLKS WITH, WITH AS MANY AS 34 OR 35 YEARS OF SERVICE TO THE CITY. AND IT'S NOT UNCOMMON TO HAVE A HANDFUL OF FOLKS RETIRING AT THE END OF THE CALENDAR YEAR. BUT WE OFFERED AN INCENTIVE TO ONE OF OUR EMPLOYEE ASSOCIATIONS THIS YEAR AND HAVE A FEW MORE FOLKS SAYING GOODBYE AT THE END OF 2024 THAN WE USUALLY DO. THE FIVE OF THEM, THREE OF WHOM ARE WITH US TONIGHT, ARE UP ON THE SCREEN. AND I'M GOING TO ASK CHIEF LAUTERBACH TO INTRODUCE, AND, I SUPPOSE, SAY FAREWELL TO HIS TWO EMPLOYEES, AND THEN WE'LL HAVE DANIEL GO, AND I'LL CLOSE THINGS OUT. WELL, THANK YOU. SO TONIGHT I GET THE HONOR OF READING A SOME BIOS OF THREE EMPLOYEES THAT ARE GOING TO BE RETIRING FROM THE POLICE DEPARTMENT IN DECEMBER. AND I GOT TO SAY, COMING HERE FOUR YEARS AGO, BEING THE NEW PERSON AND BEING THE PERSON IN CHARGE, IT WAS A VERY SMOOTH TRANSITION BECAUSE THREE OF THESE EMPLOYEES MADE SURE THAT MY LANDING WAS VERY SOFT AND MADE SURE THAT THEY TOOK CARE OF ME, AND THAT I AT LEAST GOT IT RIGHT BEFORE THEY LET ME GO ON MY OWN. AND SO IT'S BITTERSWEET TO SAY GOODBYE TO THEM. BUT TONIGHT, THE FIRST PERSON I WANT TO READ ABOUT IS EILEEN STAFFORD, WHO CANNOT BE WITH US TONIGHT. BUT SHE IS UP THERE IN THE BOTTOM LEFT ON YOUR SCREEN. SO EILEEN WAS HIRED AS A TEMPORARY EMPLOYEE IN 2008, AND SHE DID SUCH A REMARKABLE JOB

[00:15:07]

THAT OCTOBER, SHE WAS OFFERED A FULL TIME SPOT AT THE POLICE DEPARTMENT AS AN OFFICE SPECIALIST. SO EILEEN HOLDS A BACHELOR OF SCIENCE IN BUSINESS ADMINISTRATION AND MARKETING FROM THE UNIVERSITY OF AKRON. AND SHE DID SUCH AN OUTSTANDING JOB WITH OUR PURCHASING ACCOUNTS PAYABLE, BUDGET FORECASTING AND TIME CARD PROCESSING, WHICH IS ONE OF THE BIG REASONS WHY SHE WAS OFFERED THAT FULL TIME JOB. SO EILEEN'S JOB AT THE POLICE DEPARTMENT REALLY IS TO MAKE SURE THAT I, WE DON'T GO OVER BUDGET. AND SHE DOES A REMARKABLE JOB AT THAT. SO I CAN'T THANK HER ENOUGH. AND HER ATTENTION TO DETAIL AND TEAMWOR. AND WITHIN THE ORGANIZATION, IT'S MADE HER SUCH AN ASSET TO OUR DEPARTMENT THAT SHE WAS RECOGNIZED AS THE 2012 EMPLOYEE OF THE QUARTER FOR HER ENTHUSIASM, DEDICATION AND GREAT INITIATIVE WHILE MANAGING A BUDGET. ALL THE BUDGET CHALLENGES AND EVERYTHING THAT GOES ALONG WITH HER JOB.

EILEEN'S PARTICIPATED IN THE DEPARTMENT'S STRATEGIC PLANNING PROCESS AS WELL AS ASSISTED IN THE MODERNIZATION OF THE POLICE DEPARTMENT AND ALSO SAT ON OUR STATION ART COMMITTEE. AND WITH THAT, WE WANT TO SAY CONGRATULATIONS TO EILEEN, WHO IS RETIRING ON DECEMBER 30TH OF THIS YEAR. WE WISH HER WELL AND WE WISH SHE COULD HAVE BEEN WITH US TONIGHT. SO CONGRATULATIONS, EILEEN. AND OUR NEXT EMPLOYEE THAT WE WANT TO RECOGNIZE IS SERGEANT BRIAN HEALY. SO IF I COULD HAVE BRIAN STEP UP TO THE PODIUM, FRONT AND CENTER. SERGEANT. AND YOU THOUGHT YOU WERE GOING TO SIT UP AGAINST THE WALL THE ENTIRE TIME? I WAS HOPING. YEAH. SO A LITTLE BIT ABOUT BRIAN. BRIAN WAS HIRED AS A POLICE TRAINEE IN JUNE OF 1995, AND UPON COMPLETION OF THE POLICE ACADEMY, HE WAS SWORN IN AS A FULL TIME POLICE OFFICER. BRIAN WAS PROMOTED TO SERGEANT IN FEBRUARY FEBRUARY OF 2010, AND EARNED THE DESIGNATION OF MASTER SERGEANT AUGUST OF 2023.

BRIAN HAS ATTAINED HIS BASIC, INTERMEDIATE, ADVANCED AND SUPERVISORY POST CERTIFICATES.

HE HOLDS AN ASSOCIATE OF ARTS IN FROM FULLERTON COLLEGE AND A BACHELOR OF SCIENCE FROM CAL STATE UNIVERSITY, LONG BEACH, AND HE ALSO GRADUATED FROM THE SHERMAN BLOCK LEADERSHIP INSTITUTE IN 2016. BRIAN IS A PAST MEMBER OF THE POLICE OFFICERS ASSOCIATION BOARD, AND THROUGH HIS CAREER HERE AT THE CYPRESS POLICE DEPARTMENT, HE'S RECEIVED LETTERS OF COMMENDATION AND APPRECIATION FROM CITIZENS SUPERVISORS, THE CHIEF OF POLICE, AND MANY OTHERS FOR HIS PROFESSIONALISM AND COMMITMENT TO SERVICE TO THE COMMUNITY OF CYPRESS. BRIAN HAS ASSISTED WITH THE DEVELOPMENT OF THE DEPARTMENT'S DRIVER TRAINING PROGRAM, AND WAS INSTRUMENTAL IN THE IMPLEMENTATION OF THE POLICE TRAINING OFFICER PROGRAM, A PROGRAM WHICH RECEIVED THE 2006 HUMAN RELATIONS AWARD FOR FOSTERING GOOD RELATIONS BETWEEN THE POLICE DEPARTMENT AND THE COMMUNITY OF CYPRESS. BRIAN HAS PARTICIPATED IN THE DEPARTMENT'S STRATEGIC PLANNING WORKSHOPS.

THE FIVE K, TEN K WALK RUN CYPRESS COMMUNITY FESTIVAL, POLICE DEPARTMENT, OPEN HOUSE, TIP CUP AND NATIONAL NIGHT OUT, AND BRIAN WILL BE RETIRING ON DECEMBER 20TH AFTER 29 YEARS OF SERVICE TO THE COMMUNITY OF CYPRESS AND THE CYPRESS POLICE DEPARTMENT. CONGRATULATIONS, BRIAN. THANK YOU. AND THE FINAL POLICE EMPLOYEE THAT I'D LIKE TO TALK ABOUT TONIGHT IS CAPTAIN MATT TIMONEY. SMILEY. YEAH. AS A CAPTAIN IN THE POLICE DEPARTMENT, HE IS REALLY THE RIGHT HAND MAN OF THE CHIEF OF POLICE. IN THE RANK STRUCTURE. SO I WANT TO SAY THANK YOU TO MATT BEFORE I START READING ABOUT ABOUT HIS CAREER HERE. MATT WAS THE CAPTAIN IN CHARGE AND WAS THE ACTING POLICE CHIEF. WHILE THE CITY MANAGER AND THE CITY SEARCHED FOR A NEW CHIEF, WHICH I WAS FORTUNATE ENOUGH TO FILL THAT POSITION. SO I REALLY LEANED ON MATT QUITE A BIT WHEN I TOOK OVER AS THE CHIEF TO BRING ME UP TO SPEED, GET ME CAUGHT UP WITH EVERYTHING THAT WAS GOING ON THROUGH A PANDEMIC, A STATION REMODEL, LIVING OUT OF THE SENIOR CENTER AND THEN BEING THE NEW GUY IN TOWN TRYING TO LEARN A POLICE DEPARTMENT AND ITS PERSONNEL, THE CULTURE AND EVERYTHING THAT GOES ON WITH RUNNING A POLICE DEPARTMENT. AND I CAN'T THANK MATT ENOUGH FOR

[00:20:03]

EVERYTHING HE DID FOR ME WHEN I GOT HERE. SO MATT, IF I HAVEN'T SAID IT BEFORE, THANK YOU FOR THAT. YOU'RE WELCOME. SO LIKE SERGEANT HEALY, MATT WAS A POLICE TRAINEE IN JUNE OF 1995, AND UPON GRADUATING FROM THE POLICE ACADEMY WITH BRIAN, OBTAINED A FULL TIME POSITION AS A POLICE OFFICER HERE IN CYPRUS. HE WAS PROMOTED TO SERGEANT IN 2003, A COMMANDER IN 2018, AND A POLICE CAPTAIN IN 2020. MATT ATTAINED HIS BASIC INTERMEDIATE ADVANCED SUPERVISORY AND MANAGEMENT POST CERTIFICATES. HE HOLDS A BACHELOR'S DEGREE OR A BACHELOR OF SCIENCE IN MARINE BIOLOGY FROM CAL STATE UNIVERSITY, LONG BEACH, AND IS ALSO A GRADUATE OF THE SHERMAN BLOCK SUPERVISORY LEADERSHIP INSTITUTE. MATT'S WORKED SEVERAL ASSIGNMENTS DURING HIS TENURE, INCLUDING SWAT SPECIAL ENFORCEMENT UNIT, NARCOTICS DETAIL, DETECTIVE, K-9 HANDLER, SPECIAL ENFORCEMENT UNIT SUPERVISOR, CRIMINAL INVESTIGATIONS UNIT SUPERVISOR, WATCH COMMANDER, PATROL ADJUTAN, ADJUTANT, AND ACTING CHIEF OF POLICE, AND CURRENTLY SERVES AS THE OPERATIONS DIVISION CAPTAIN. MATT'S RECEIVED LETTERS OF COMMENDATION AND APPRECIATION FROM COMMUNITY MEMBERS, SUPERVISORS, AND THE CHIEF OF POLICE FOR HIS PROFESSIONALISM AND COMMITMENT TO SERVICE. MATT ASSISTED WITH THE POLICE APPRECIATION LUNCHEON TO THE COP SPECIAL OLYMPICS, TORCH RUN AND OPEN HOUSE. MATT ALSO HELPED FACILITATE THE MIGRATION OF THE POLICE DEPARTMENT'S POLICY MANUAL TO DIGITAL FORMAT, AND HAS ALSO CONTRIBUTED TO THE DEPARTMENT'S STRATEGIC PLANNING PROCESS. MATT'S HELD THE POSITION OF VICE PRESIDENT AND SERGEANT OF ARMS WITH THE CYPRUS POLICE OFFICERS ASSOCIATION, AND IN 2011, MATT RECEIVED THE AMERICAN LEGION'S MERITORIOUS SERVICE AWARD AND THE CYPRUS POLICE DEPARTMENT'S SILVER DISTINGUISHED SERVICE AWARD FOR HIS QUICK RESPONSE TO A MEDICAL EMERGENCY, WHERE HE AND ANOTHER CYPRUS OFFICER WERE CREDITED WITH SAVING A PERSON'S LIFE BY PERFORMING CPR AND BRINGING THEM BACK TO LIFE. MATT, ALONG WITH BRIAN, WHO CAME TO THE POLICE DEPARTMENT ON THE SAME DATE FROM THE SAME POLICE ACADEMY, WILL BE RETIRING ON THE SAME DATE, DECEMBER 20TH, AFTER 29 YEARS OF SERVICE. CONGRATULATIONS, MATT. THE COOL THING IS THAT AFTER YOU RETIRE ABOUT SIX MONTHS LATER, YOUR FRIENDS WILL START TO TELL YOU THAT YOU LOOK TEN YEARS YOUNGER. WE HAVE TWO MORE. YEAH.

DANIEL, GO AHEAD. THANK YOU. SO NEXT, WE'D LIKE TO RECOGNIZE DAN HOOPER AT THE PUBLIC WORKS DEPARTMENT. DAN WAS UNABLE TO MAKE IT TONIGHT, BUT SHE'S AT HOME LISTENING WITH HER FAMILY.

DAN IS RETIRING. IS ACTUALLY RETIRED LAST MONTH AFTER 23 YEARS OF DEDICATED SERVICE TO THE PUBLIC WORKS DIVISION. SHE JOINED THE CITY ON AUGUST 9TH, 2001. IN THAT TIME, SHE PLAYED A PIVOTAL ROLE AS OFFICE ASSISTANT TO BY MANAGING REQUISITIONS, PREPARING MEMOS, PURCHASE ORDERS, AMONG MANY OTHER THINGS. YOU'VE PROBABLY TALKED TO DAN IF YOU EVER CALLED ABOUT TREE TRIMMING OR STREET SWEEPING OR PLACING A WORK ORDER, SHE SHE'S REFERRED TO AS THE GLUE THAT HOLDS THE DIVISION TOGETHER, AND SHE THAT MAKES HER A VERY IMPORTANT PART OF THE TEAM. SHE IS DEEPLY APPRECIATED BY HER DIVISION MANAGERS, SUPERVISORS, SUPERINTENDENT AND THE DIRECTOR.

SHE IS KNOWN FOR HER DEEP DEDICATION AND WARM PERSONALITY, AND EARNING THE RESPECT OF ALL HER COLLEAGUES. IF ANYONE HAD A QUESTION THEY KNEW THEY COULD GO TO DAWN FOR THE ANSWER. SHE HAS BEEN MARRIED TO HER HUSBAND, RICKY FOR 16 YEARS. TOGETHER THEY HAVE FOUR CHILDREN BRANDI, STEVEN, CHRISTINA AND REBECCA. DON ENJOYS READING, COOKING, WATCHING MOVIES, STARBUCKS LATTES, AND LOVES LISTENING TO ELVIS PRESLEY. SO THANK YOU, DON. THANK YOU FOR ALL THE YEARS OF HARD WORK, DEDICATION, AND KINDNESS. WE ARE HONORED TO RECOGNIZE DON TONIGHT, AND SHE WILL ALWAYS BE A CHERISHED PART OF THE PUBLIC WORKS DEPARTMENT. ALL RIGHT. THANK YOU. OUR LAST EMPLOYEE OR SOON TO BE RETIREE FOR RECOGNITION IS COREY SANDERS, WHO WORKS IN OUR PLANNING DEPARTMENT AND COREY'S DEPARTMENT DIRECTOR IS NOT HERE THIS EVENING UNEXPECTEDLY. SO I POPPED IN TO COREY'S OFFICE THIS AFTERNOON AND ASKED HER TO HELP ME PUT TOGETHER A COUPLE OF THINGS TO SAY ABOUT HER, AND I THINK IT TELLS YOU EVERYTHING YOU NEED TO KNOW ABOUT COREY, THAT THE LIST SHE SENT ME HAS NOTHING TO DO WITH COREY. IT'S ALL ABOUT CYPRUS. IT'S ALL ABOUT WHAT HAPPENED IN THE CITY AND THE PROJECTS THAT SHE WORKS ON. AND I THINK THAT EXPLAINS HOW

[00:25:02]

SOMEONE HAS SUCH AN IMPACTFUL 34 YEAR CAREER SERVING THE COMMUNITY, BECAUSE IT'S NOT ABOUT THEM. IF YOU'VE REMODELED YOUR HOME OR YOUR BUSINESS OR UNDERTAKEN ANOTHER SUBSTANTIAL DEVELOPMENT PROJECT IN CYPRUS IN THOSE 34 YEARS, COREY WAS PROBABLY THE FACE OF THE CITY AND THE FACE OF THE DEPARTMENT FOR YOU. SHE'S ONE OF OUR PRIMARY COUNTER STAFFERS, AND I THINK SHE IS THE EMPLOYEE. OVER THE TIME THAT I'VE BEEN HERE, WHOM I'VE RECEIVED THE MOST RESIDENT COMPLIMENTS TOWARDS, AND YOU HERE AT COUNCIL PRETTY REGULARLY FROM FOLKS FOR PUBLIC HEARINGS OR CUPS AT THE PODIUM, THEY TALK ABOUT THE GREAT STAFF AND THEY OFTEN MENTION WHAT A PLEASURE COREY HAS BEEN TO WORK WITH. AND SHE'S UNDERTAKEN SOME MASSIVE PROJECTS IN HER CAREER.

SHE MENTIONED TO ME TODAY THAT WHEN SHE STARTED, DARYL ESSEX WAS STILL THE CITY MANAGER HERE, AND THAT COUNCIL MEETINGS ROUTINELY RAN UNTIL MIDNIGHT OR 2 A.M. BECAUSE THE BUSINESS PARKS WERE FIRST COMING UP OUT OF THE GROUND, THEY WERE TRANSITIONING FROM AGRICULTURAL FIELDS INTO THE VIBRANT ECONOMIC ENGINES THAT THEY ARE TODAY. AND SORRENTO WAS GOING FROM A BUNCH OF OIL TANK FARMS INTO NOW MULTI-MILLION DOLLAR HOMES. AND SO I PROMISED COREY WE WOULDN'T KEEP HER HERE UNTIL 2 A.M, BUT NOT ONLY HAS SHE BEEN A GREAT EMPLOYEE AND DID SHE LIKE WORKING FOR CYPRUS, SHE LOVED THE COMMUNITY SO MUCH THAT AFTER COMING TO WORK FOR US, SHE MOVED HERE AND RAISED HER FAMILY IN CYPRUS, AND SHE'S BEEN AN ENGAGED PART OF THE COMMUNITY EVER SINCE. SO, COREY, THANK YOU VERY MUCH FOR BEING HERE TONIGHT AND FOR EVERYTHING YOU'VE DONE FOR THE ORGANIZATION AND FOR THE COMMUNITY, AND HAVE A GREAT RETIREMENT. THAT'S AMAZING. THE HISTORY YOU'VE SEEN THROUGHOUT THIS CITY, ALL OF Y'ALL THAT ARE THAT ARE THAT ARE RETIRING, IT IS PHENOMENAL TO ME TO THINK THAT FAR BACK AND WHAT THE CITY WAS THEN AND HOW IT'S TRANSFORMED INTO WHAT IT IS TODAY, IT'S INCREDIBLE. AND IT'S ALL BECAUSE OF YOUR EFFORTS. SO THANK YOU ALL. YEAH. HEY, LET'S GET A GROUP PICTURE. THAT'S A GREAT, GREAT IDEA. ALL THE RETIREES. YEAH. TEARS OF JOY. YEAH. OUT. OF. HERE. I KNOW IT'S TRUE. YOU GUYS CAN NOT STAND IN THE BACK. YOU WANT TO. I KNOW I ALMOST READY TO DO THAT AGAIN. TAKE CARE, GUYS, STAY SAFE. ALL RIGHT, NEXT UP IS OUR LOCAL CATERING PROGRAM PRESENTATION GIVEN TO US BY MR. BUSINESS DEVELOPMENT MANAGER CHRIS WONG. IT'S ALL YOURS, SIR.

ALL RIGHT. GOOD EVENING. MAYOR. MAYOR PRO TEM PETE, MEMBERS OF THE CITY COUNCIL. MY NAME IS CHRIS WONG. BUSINESS DEVELOPMENT MANAGER HERE. AND I'M VERY HAPPY TO ANNOUNCE THAT THE BUSINESS PARK LOCAL CATERING PROGRAM HAS OFFICIALLY ENDED. AS A REFRESHE, THE CITY COUNCIL APPROVED THIS PROGRAM LAST YEAR, AND IT AUTHORIZED CITY STAFF ME TO GIVE $500 GIFT CARDS TO ALL OF THE BUSINESSES WITHIN THE BUSINESS PARKS. AND THESE GIFT CARDS CAME IN THE FORM OF A MASTERCARD. AND THEY WERE THEY CAN ONLY BE USED WITHIN THE CITY LIMITS. SO THE GOAL OF THIS PROGRAM WAS TO SUPPORT LOCAL BUSINESSES AND ENCOURAGE IN-PERSON EVENTS, TO ENTICE EMPLOYEES TO COME BACK INTO THE OFFICE AND FURTHER SUPPORT THE LOCAL ECONOMY. SO I WILL SAY THAT A LOT OF BUSINESSES DID BELIEVE THAT THIS PROGRAM WAS NOT LEGITIMATE. SO I THINK WE DID OVERCOME THAT, AND

[00:30:06]

WE WERE ABLE TO DISTRIBUTE THE GIFT CARDS. AND SO HERE ARE THE RESULTS. 300 301 BUSINESSES WERE ELIGIBLE, 261 BUSINESSES RECEIVED A GIFT CARD, 24 BUSINESSES DECLINED THE GIFT CARD. AND THEN 1416 BUSINESSES DIDN'T RESPOND. AND TO DATE, OVER $100,000 HAS BEEN SPENT AT LOCAL RETAIL STORES AND RESTAURANTS IN THE CITY, SUPPORTING THE LOCAL ECONOMY.

AND $30,000 REMAINS TO BE SPENT. APPROXIMATELY 30,000. SO THE BUSINESSES HAVE UNTIL THE END OF THE YEAR TO FULLY EXPEND THE FUNDS. AND SO THEY HAVE THE HOLIDAY PARTIES THAT THEY CAN DO. AND IF YOU'RE WONDERING KIND OF WHERE THE WHERE THE MONEY WENT, THE TOP BUSINESSES WERE THE MONEY AND THE GIFT CARDS WERE REDEEMED INCLUDE TARGET, STAPLES, STATER BROTHERS, TRADER JOE'S, CAFE HERO, SUSHI WORLD, DOMINICK'S AND OLIVE GARDEN, AND BUSINESSES SHARED THAT THEY DID HOLD IN-PERSON EVENTS SUCH AS EMPLOYEE APPRECIATION LUNCHES, HOLIDAY PARTIES, AND A LOT MORE.

AND THE RESPONSE HAS BEEN OVERWHELMINGLY POSITIVE. AND MANY OF THE BUSINESSES EXPRESSED APPRECIATION FOR THE CITY COUNCIL'S SUPPORT AND THE AND FOR THE GENEROSITY. SO THANK YOU TO THE CITY COUNCIL FOR MAKING THIS POSSIBLE. AND THAT CONCLUDES MY REMARKS. THANK YOU.

[ ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at adm@cypressca.org or by calling 714-229-6699.]

THANK YOU VERY MUCH FOR THAT. ALL RIGHT. WE'LL MOVE INTO ORAL COMMUNICATIONS ON AGENDA ITEMS. THE PUBLIC MAY ADDRESS THE CITY COUNCIL ON AGENDA ITEMS PRIOR TO ANY ACTION TAKEN. ALTHOUGH COUNCIL MEMBERS MAY PROVIDE BRIEF RESPONSES TO THE CITY COUNCIL MAY NOT ENGAGE IN DISCUSSION WITH MEMBERS OF THE PUBLIC DURING THE MEETING. IF YOU HAVEN'T ALREADY DONE SO, PLEASE FILL OUT. EXCUSE ME. PLEASE FILL OUT A SPEAKER'S CARD AND MAKE SURE THAT THE CITY CLERK GETS THEM. AND I HAVE IN MY POSSESSION TWO CARDS FOR JUST GENERAL ORAL COMMUNICATIONS. DO WE HAVE ANYBODY ONLINE? MADAM CITY? MR. MAYOR, I DO NOT SEE ANY HANDS RAISED ONLINE. OKAY. THANK YOU VERY MUCH. THAT TAKES US TO THE CONSENT CALENDAR. ALL

[ CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Members voting no or abstaining on a Consent Calendar item may do so without removing the item from the Consent Calendar.]

MATTERS LISTED ON THE CONSENT CALENDAR ARE TO BE APPROVED WITH ONE MOTION. UNLESS A COUNCIL MEMBER REQUESTS SEPARATE ACTION ON A SPECIFIC ITEM. COUNCIL MEMBERS VOTING NO OR ABSTAINING ON A CONSENT CALENDAR ITEM MAY DO SO WITHOUT REMOVING THE ITEM FROM THE CONSENT CALENDAR. CAN I GET A MOTION ON THE CONSENT CALENDAR? I'LL MAKE A MOTION TO APPROVE CONSENT CALENDAR ITEMS ONE THROUGH 13. I SECOND. THAT MOTION CARRIES UNANIMOUSLY. THANK YOU FOR THAT. THAT MOVES

[ PUBLIC HEARINGS (Three minutes per speaker) The public may address the City Council on public hearing items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Council Members should disclose communications with anyone relevant to a Public Hearing item.]

US INTO THE PUBLIC HEARING. BUT NOTE THAT TONIGHT OUR PUBLIC WORKS DIRECTOR UNFORTUNATELY COULD NOT BE HERE. OUR PLANNING DIRECTOR. I'M SORRY. THANK YOU. PLANNING DIRECTOR COULD NOT BE HERE. SO THERE WILL NOT BE A PRESENTATION TONIGHT. WE PLAN ON MOVING THAT TO A SPECIAL MEETING THIS FOLLOWING MONDAY. BUT IF YOU'D LIKE TO SPEAK NOW, YOU CAN SPEAK. BUT YOU WON'T HAVE THE PRESENTATION AVAILABLE TO YOU UNTIL NEXT MONDAY. THAT IS CORRECT, MAYOR. THE COUNCIL, IF IT WISHES, CAN CONTINUE THIS PUBLIC HEARING. OPEN THE PUBLIC HEARING. ASK IF THERE IS TESTIMONY. ACCEPT ANY PUBLIC TESTIMONY AS THE MAYOR STATED, A FULL REPORT WILL BE PROVIDED AT THE SPECIAL MEETING IF THE COUNCIL CHOOSES TO CONTINUE IT TO MONDAY, NOVEMBER 8TH NOVEMBER 18TH I BELIEVE AT 5 P.M. IS THE SUGGESTED TIME, BUT THE COUNCIL WILL CONSIDER THAT IF ANY, ANY MEMBERS OF THE PUBLIC DO WANT TO SPEAK TODAY, PLEASE KNOW THAT YOU WILL NOT BE GIVEN AN OPPORTUNITY TO SPEAK AND TESTIFY TWICE. SO FOR THAT REASON, I THINK THE SUGGESTION IS TO FOR POTENTIAL TO HOLD ANY TESTIMONY UNTIL THE FULL PRESENTATION CAN BE MADE. HAPPY TO ANSWER ANY QUESTIONS ABOUT THE PROCESS. THANK YOU. SO WE'LL OPEN THE HEARING. THIS IS ITEM NUMBER 14

[00:35:01]

TO APPROVE A SPECIFIC PLAN AMENDMENT. AND SITE PLAN REVIEW AND CERTIFY AN ENVIRONMENTAL IMPACT REPORT FOR A LIGHT INDUSTRIAL SLASH WAREHOUSE BUILDING AT 5665 PLAZA DRIVE.

AND AT THIS TIME, WE INVITE THE PUBLIC TO WHOEVER WANTS TO SPEAK TO COME FORWARD. OKAY, THEN I'LL ENTERTAIN A MOTION TO CONTINUE THE PUBLIC HEARING TO NOVEMBER 18TH, 2024 AT 5 P.M. AND ASKED FOR A MOTION. PERHAPS IF WE COULD CHECK IF THERE'S ANYONE ONLINE THAT WISHES TO SPEAK.

THANK YOU FOR THAT. MR. MAYOR, THERE ARE NO HANDS RAISED ONLINE. THANK YOU, MADAM CITY CLERK. AND CAN I GET A MOTION AND JUST SPECIFICALLY, THE MOTION IS TO KEEP THE PUBLIC HEARING OPEN AND CONTINUE IT TO THE SPECIAL MEETING ON MONDAY, NOVEMBER 18TH AT 5 P.M. IF I'M CORRECT ABOUT THAT. THAT'S CORRECT. THANK YOU. JUST HAVE A QUICK QUESTION FOR THE SPECIAL MEETING. WILL RESIDENTS BE ABLE TO COME AT ALL FOR THAT SPECIAL MEETING, SINCE IT IS A PUBLIC ITEM AND THERE IS A PUBLIC HEARING AND THERE IS NO PRESENTATION TONIGHT? YES. IT'S A PUBLIC MEETING. IT'LL BE IN THE CHAMBERS JUST LIKE THIS ONE. OKAY. THANK YOU. SO I'D LIKE TO MAKE A RECOMMENDATION THAT WE CONTINUE TO KEEP THE PUBLIC. EXCUSE ME? KEEP THE PUBLIC HEARING OPEN AND CONTINUE THE ITEM TO. MONDAY, NOVEMBER 18TH AT 5 P.M. I'LL SECOND. THAT MOTION CARRIES UNANIMOUSLY. THANK YOU ALL FOR THAT. OKAY. WE'LL MOVE INTO NEW BUSINESS

[ NEW BUSINESS]

ITEM NUMBER 15, AMEND SECTION 21A OF THE MUNICIPAL CODE. RELATED TO PURCHASING THRESHOLDS, AND WE'LL GIVE IT TO MR. MATT BURTON. YEAH. THANK YOU. MAYOR. MEMBERS OF CITY COUNCIL. THE MUNICIPAL CODE PURCHASING SECTION IS FAIRLY COMPREHENSIVE WITH LOTS OF REQUIREMENTS. TONIGHT WE ARE FOCUSED ON ONE COMPONENT OF THAT CODE, AND THAT IS RELATED TO THE UPDATE OF PURCHASING THRESHOLDS TO HELP COUNTER THE IMPACTS OF INFLATION. WHEN DOLLAR AMOUNTS ARE FIXED, WHICH THEY HAVE BEEN IN THE CODE FOR SOME TIME OVER TIME WE LOSE OUR ABILITY TO. FOR THOSE THOSE LIMITS TO SERVE THEIR INTENDED PURPOSE. AND THIS IS SIMILAR TO WHAT WE EXPERIENCED A FEW YEARS AGO WHEN WE UPDATED OUR FEES, WHICH HAD BEEN UNCHANGED FOR OVER A DECADE, AND THE UPDATE OF THOSE, AND THIS IS REALLY TWOFOLD. IT'S BOTH TO CATCH US UP AND HAVE A MECHANISM IN PLACE TO KEEP US CURRENT OR UPDATED PROSPECTIVEL. SECTION 21 A ESTABLISHES THE CITY'S PURCHASING REQUIREMENTS. AND THAT INCLUDES CERTAIN DOLLAR THRESHOLDS. AND THESE ARE THRESHOLDS THAT THE ONES THAT WE'RE CONSIDERING TONIGHT HAVE NOT BEEN UPDATED IN 25 YEARS. SO WE ARE OVERDUE FOR REVISITING IN 1999, WHEN THEY LAST WERE UPDATED, THE INCREASES IN THE BID, BOTH THE BID AND THE CONTRACT AWARD THRESHOLDS WERE INCREASED FROM 10,000 TO 25,000.

AND WE'LL TALK A LITTLE BIT MORE ABOUT WHAT THAT MEANS OVER THE NEXT FEW SLIDES. BUT LIKE A LOT OF THINGS WE DO HERE, IT'S THE CONCEPT OF COST AND BENEFIT. AND IN GENERAL, YOU WANT TO MAKE SURE THAT THE COST OF DOING SOMETHING SHOULD NOT EXCEED THE BENEFIT OR THE VALUE OF THE BENEFIT RECEIVED FROM DOING IT. AND YOU KNOW, TIME SPENT ON THESE PURCHASING ISSUES IS A REAL COST, AND IT'S CERTAINLY AN OPPORTUNITY COST. SO IT'S SOMETHING TO CONSIDER AS WE GO FORWARD. THE AMOUNT YOU'RE LOOKING AT HERE, THEY'RE ESTABLISHED BY CITY COUNCIL. AND YOU KNOW THERE'S TWO TWO TOPICS FOR TONIGHT. AND THAT'S REALLY THE BIDDING REQUIREMENTS WHEN WE HAVE TO DO BIDS AND WHAT TYPE OF BIDDING PROCESS. AND THEN THERE'S THE APPROVAL AUTHORITY OF THE PURCHASE. SO THESE THRESHOLDS THAT YOU SEE THEY APPLY TO ALL PURCHASES THAT ARE NOT PUBLIC WORKS CONSTRUCTION PROJECTS, THOSE HAVE THEIR OWN REQUIREMENTS OUTSIDE OF OUR MUNICIPAL CODE HERE. SO THE CITY COUNCIL HAS ESTABLISHED NO BIDDING IS REQUIRED FOR ITEMS UNDER 2500 FOR GOODS, AND NO BIDDING IS REQUIRED FOR SERVICES WITH A COST OF UNDER $5,000. AND

[00:40:01]

WE HAVE ADMINISTRATIVE ADMINISTRATIVELY USED A LOWER LIMIT THROUGH THE YEARS OF $1,000 JUST TO ENSURE THAT YOU KNOW ALL PURCHASES OVER A THOUSAND ARE ARE BID. BUT THE REQUIREMENT ARE THE 2500 AND THE 5000. YOU SEE HERE. AND SO I'M GOING TO KIND OF BRIEFLY EXPLAIN THERE'S AN INFORMAL BIDDING PROCESS WHICH IS REQUIRED FOR PURCHASES. BASICALLY ABOVE THAT $1,000 AND BELOW $25,000. AND WHEN AN INFORMAL PROCESS IS, IS, YOU KNOW, WE REACH OUT TO A MINIMUM OF THREE VENDORS WHO PROVIDE THE SERVICE WE OR THE PURCHASE OF THE ITEM. WE GET QUOTES. AND IF IT'S A PROFESSIONAL SERVICES, WE WOULD ASSESS THEIR QUALIFICATIONS TO DO THE PERFORM THE REQUIRED WOR. AND BASED ON THOSE ASSESSMENTS, WE WOULD SELECT EITHER THE LOWEST RESPONSIBLE BIDDER OR THE MOST QUALIFIED PERSON TO DO THE JOB. FOR THE PROFESSIONAL SERVICES, A FORMAL PROCESS IS REQUIRED FOR PURCHASES GREATER THAN 25,000, AND THAT INVOLVES A SOLICITATION THROUGH EITHER ADVERTISING OR POSTING TO OUR CITY'S WEBSITE. YOU KNOW IT IS OPEN TO ALL PARTIES FOR A SPECIFIED PERIOD OF TIME, AND THE VENDORS THAT DO RESPOND, RESPOND OR SUBMIT SEALED RESPONSES. THAT'S A MORE TIME CONSUMING PROCESS. AND, YOU KNOW, OVER THE YEARS, WE'VE FOUND THAT MORE ITEMS THAT WERE PREVIOUSLY NOT REQUIRED TO UNDERGO A FORMAL PROCESS ARE NOW UNDERGOING A FORMAL PROCESS BECAUSE OF THE IMPACTS OF INFLATION. AND THEN ON THE OTHER SIDE OF THINGS, WHEN WE TALKED ABOUT THE APPROVAL OF THE PURCHASE, YOU KNOW, THERE'S REALLY TWO OPTIONS THERE. THE AUTHORITY IS EITHER GRANTED ADMINISTRATIVELY OR IT'S TAKEN TO THE CITY COUNCIL FOR APPROVAL. AND YOU'LL SEE CURRENTLY ANYTHING OVER $25,000 A PURCHASE IS REQUIRED TO BE TAKEN TO THE CITY COUNCIL FOR ACTION. SO YOU KNOW, THE STRATEGIC PLAN CALLED FOR US TO VISIT, YOU KNOW, ADJUSTING OUR THRESHOLDS BASED ON A SURVEY OF ORANGE COUNTY CITIES. NOT SURPRISINGLY, WE FOUND THAT OUR THRESHOLDS ARE VERY LOW WHEN COMPARED TO OUR NEIGHBORS HERE IN ORANGE COUNTY. WE FOUND THAT THOSE THRESHOLDS. RANGE BETWEEN 20,000 AND $1 MILLION, THE MAJORITY OF WHICH ARE BETWEEN 50,000 AND 100,000. SO OF THE 34 ORANGE COUNTY CITIES, MORE THAN HALF ARE BETWEEN THAT 50 TO $100,000 AMOUNT, AND THE EVENTS YOU KNOW THAT HAVE OCCURRED SINCE 1999 ARE FAIRLY OBVIOUS, YOU KNOW, BUT CPI HAS TAKEN OFF SIGNIFICANTLY OVER THE LAST THREE YEARS, WHICH FURTHER KIND OF HAS EXACERBATED SOME OF THE CONTRACTS WE TALKED ABOUT GOING TO COUNCIL NOW THAT PREVIOUSLY DIDN'T. YOU KNOW, BUT THERE'S OTHER A COUPLE OTHER FACTORS THAT I THINK ARE WORTH NOTING HERE. AND THAT'S, YOU KNOW, THE ABILITY TO ACCESS BID INFORMATION ONLINE HAS CHANGED A LOT IN 25 YEARS. AND SO I THINK THAT'S INCREASED THE LIKELIHOOD THAT, YOU KNOW, THE BID AMOUNTS THAT WE'RE DOING INFORMALLY ARE REALLY PROVIDING A FAIR AND OPEN MARKET, YOU KNOW, PROCESS BECAUSE OF THE VAST INFORMATION THAT YOU CAN GET ONLINE NOW AND THEN. WE'VE ALSO SEEN CHANGES IN HOW COMPANIES DO BUSINESS, LARGELY DUE TO TECHNOLOGY. YOU DON'T REALLY BUY STUFF ANYMORE AS MUCH AS YOU USED TO, SO MUCH AS YOU HAVE THE ABILITY TO USE THINGS SUCH AS SOFTWARE. AND WE SEE A LOT OF THESE SOFTWARE AND EVEN EQUIPMENT ITEMS WHERE WE HAVE MULTI YEAR SUBSCRIPTION SERVICES TO USE THOSE, AND YOU SEE IT ACROSS THE BOARD IN ALL DEPARTMENTS. BUT LIKE IN THE POLICE, YOU KNOW, NOT, YOU KNOW, THEIR, THEIR TASERS ARE NOW A SUBSCRIPTION BASE RATHER THAN JUST BUYING A TASER OR YOU SEE IT WITH THEIR MOBILE AUDIO VIDEO SYSTEMS AND THEIR BODY WORN CAMERAS. BUT THAT ALSO EXTENDS TO, YOU KNOW, OTHER DEPARTMENTS THAT WE SEE IN MY SHOP WITH THE IT DIVISION WHERE, YOU KNOW, INTERNET SERVICES AND, YOU KNOW, SUBSCRIPTION BASED LICENSING HAVE CHANGED HOW PURCHASING WAS 25 YEARS AGO. SO THE RECOMMENDATION IS PRETTY SIMPLE.

[00:45:04]

THE $25,000 THRESHOLD FOR BOTH BIDDING AND THE APPROVAL OF PURCHASES WOULD BE INCREASED TO 50,000. AND THEN THERE'S ONE ADDITIONAL RECOMMENDATION RELATED TO PURCHASES, YOU KNOW, PURCHASE APPROVALS, NOT THE BIDDING ASPECT, JUST THE PURCHASE APPROVALS, WHICH WOULD ALLOW MULTI YEAR AGREEMENTS UP TO THREE YEARS WITH AN ANNUAL COMMITMENT OF LESS THAN $50,000 TO BE APPROVED ADMINISTRATIVELY. AND THIS WOULD ONLY BE USED FOR RECURRING BUDGETED ITEMS, NOT ONE TIME ITEMS, NOT NEW ITEMS OR ANY NOTABLE TYPE ITEM. IT WOULD BE USED MORE FOR THOSE SUBSCRIPTION SERVICES. WE TALKED ABOUT PREVIOUSLY. AND THEN THE OTHER NEW COMPONENT WOULD BE TO MAKE SURE THAT THESE LIMITS STAY KIND OF UP TO DATE GOING FORWARD, AND THAT WAY WE WOULD TIE IT TO CPI AND EVERY FIVE YEARS WE WOULD LOOK AT WHAT CPI HAS BEEN AND ADJUST ROUNDED UP TO THE NEAREST $5,000 SO THAT, YOU KNOW, IF IT'S 50,000 TODAY, FIVE YEARS, IT MIGHT BE EITHER 55,000 OR POTENTIALLY 60,000. S. AND JUST A COUPLE OTHER LITTLE CONSIDERATIONS HERE TO GIVE A LITTLE CONTEXT ON WHAT THIS ALL MEANS. IT'S NOT REALLY A SEISMIC SHIFT OF TAKING PURCHASING DECISIONS AWAY FROM THE CITY COUNCIL. IT'S REALLY INTENDED TO LET THE CITY COUNCIL FOCUS ON POLICY MAKING AND LET THE INDIVIDUAL DEPARTMENTS FOCUS MORE ON THEIR PRIMARY, PRIMARY RESPONSIBILITIES AND PURPOSES. AND, YOU KNOW, WRITING REPORTS ON SOME OF THESE MORE MUNDANE BUDGETED ITEMS. YOU KNOW, THAT ARE INCLUDED ON THE CONSENT CALENDAR. REALLY, YOU KNOW, WE THINK IS NOT THE BEST USE OF RESOURCES. AND ONE OTHER FORTHCOMING ENHANCEMENT THAT WE WOULD ROLL OUT IN CONJUNCTION WITH THIS WOULD BE TO INCORPORATE A NEW PRACTICE IN OUR CITY'S FISCAL STRATEGIES TO PRESENT A LIST OF ALL ADMINISTRATIVELY APPROVED CONTRACTS OR PURCHASES TO THE CITY COUNCIL TWICE A YEAR. AND THAT WAY, YOU KNOW ANY THE ABILITY FOR TRANSPARENCY AND TO SEE FIRSTHAND WHAT IS BEING APPROVED ADMINISTRATIVELY WOULD BE ON ON, YOU KNOW, PRESENTED ON THE SURFACE FOR CITY COUNCIL CONSIDERATION AT LEAST TWICE A YEAR. YOU KNOW, RIGHT NOW WE DO NOT DO THAT. BUT GOING FORWARD, WE THINK IT WOULD BE JUST ONE EXTRA FEATURE TO KIND OF FURTHER THIS RECOMMENDATION. SO WITH THAT, YOU KNOW, THE RECOMMENDATION IS TO INTRODUCE FOR FIRST READING AN AMENDMENT TO SECTION 21 A OF THE MUNICIPAL CODE. AND I'D BE HAPPY TO ANSWER ANY QUESTIONS. AND ANY OF THESE DISCUSSIONS. THANK YOU. SIR. DO ANY OF MY COLLEAGUES HAVE ANY QUESTIONS? MAYOR PRO TEM PETE. WELL, MATT, THANK YOU FOR THE DETAIL THAT HELPED CLARIFY WHERE OTHER CITIES ARE. AND WE ALL KNOW COSTS HAVE GONE UP. THAT'S EVERYBODY'S EXPERIENCING IT. AS I LOOKED AT IT, I NOTICED I'LL CALL IT TWO CHANGES THAT WERE BEING REQUESTED. ONE, OF COURSE, IS THE LIMIT GOING FROM 25 TO 50. I DON'T HAVE ANY PROBLEM WITH 50,000 A YEAR. I GET THAT THE OTHER CHANGE THAT WAS PUT IN WAS, AS YOU HIGHLIGHTED, THAT WE MAY ENTER CONTRACTS UP TO THREE YEARS IN DURATION, AND I WOULD ASSUME BY JUST DOING A QUICK MATH, THAT'S $150,000 THAT WE COULD COMMIT TO. OKAY, THEORETICALLY, FOR A RECURRING TYPE OF ITEM IN IN A GIVEN YEAR, IF IT'S AN ANNUAL ITEM THAT'S 50,000 A YEAR, THAT'S A CORRECT UNDERSTANDING, RIGHT? THAT WOULD BE CORRECT ON THE HIGHEST, HIGHEST AMOUNT. YEAH. MY THOUGHT IS I'M NOT AS COMFORTABLE WITH OPENING UP FOR 150,000 FOR A THREE YEAR COMMITMENT. I'D MAYBE LIKE TO PROPOSE THAT THAT WE KEEP IT AND WE CAP MAYBE THAT THREE YEARS. I DON'T HAVE AGAIN AN ISSUE, BUT MAYBE CAP THE VALUE AT 100,000. AND SO IF WE HAVE THEORETICALLY A 30,000

[00:50:04]

COMMITMENT, YOU KNOW, THAT THAT WOULD FIT UNDER THE 100,000 IF IT'S GOING TO BE MORE THAN THAT, I'M GOING TO RECOMMEND THAT IT COME BACK TO COUNCIL FOR APPROVAL. SO THAT'S I GUESS, MY THOUGHTS OR RECOMMENDATION ON THAT PARTICULAR PART OF THE ITE. AND I HAVE ANOTHER PIECE. DO YOU WANT ME TO GO THROUGH THE NUMBERS? OKAY. SO MY OTHER PIECE IS SORRY. CAN I ASK A CLARIFYING QUESTION. YEAH. YEAH. WOULD IS YOUR CONCERN MORE WITH THE LENGTH OF TIME OR THE DOLLAR AMOUNT. SO FOR EXAMPLE, WOULD IT BE THREE YEARS AND $100,000 OR ARE YOU THINKING ABOUT, HEY, THE MAXIMUM AMOUNT FOR ANY MULTI YEAR AGREEMENT IS $100,000. SO FOR EXAMPLE, A $20,000 A YEAR CONTRACT WITH A FIVE YEAR TERM WOULD BE SOMETHING YOU WERE COMFORTABLE WITH. I WASN'T AS CAUGHT UP IN THE TIME OR THE DOLLAR VALUE THAT WE'RE COMMITTING TO. OKAY, JUST SOMETHING FOR YOU ALL TO THINK ABOUT AS YOU MOVE THROUGH THIS. YEAH. YOU HAVE ANOTHER ONE.

YEAH. SO THE SECOND THE SECOND PART OF THAT IS ONE OF THE THINGS THAT I TALKED TO MATT AT LENGTH ABOUT WAS AS WE GO INTO THIS, WE WERE TALKING A LITTLE BIT ABOUT THE PURCHASING PROCESS. AND THIS IS SOMEWHAT SEPARATE FROM THE ORDINANCE THAT WE'RE TALKING ABOUT RIGHT NOW, BUT KIND OF HAS TO DO WITH IT. I ASKED THE QUESTION ABOUT AS WE DO SOME OF THIS STUFF, WHEN WAS THE LAST TIME WE LOOKED AT OUR PURCHASING KIND OF PROCESSES? AND I THINK GENERALLY WE DO A GOOD JOB. OKAY. I DON'T HEAR OF ANY REALLY CONFLICTS OR ANYTHING THAT WE HAVE, BUT ONE OF THE THINGS THAT I HAD ASKED MATT ABOUT WAS AS WE START POTENTIALLY INCREASING, AUTHORITIES, HOW DO WE ENSURE THAT WE COVER THINGS LIKE CONFLICT OF INTEREST, RIGHT WHERE WE ARE DOING SERVICES AND WE HAVE A VENDOR THAT IS THE BROTHER OF MINE, RIGHT? HOW DO HOW DO WE ENSURE THAT THOSE TYPE OF THINGS ARE COVERED AND SO MATT, DO YOU HAVE ANY THOUGHTS TO THAT? SURE. YOU KNOW, I THINK IT'S IMPORTANT TO KIND OF MAYBE REITERATE, YOU KNOW, THE FACT THAT, YOU KNOW, ANY PURCHASE OVER A THOUSAND DOLLARS, YOU KNOW, GOES THROUGH A PROCESS, YOU KNOW, THAT'S DONE AT THE DEPARTMENT LEVEL AND THEN IT MOVES UP THROUGH FINANCE REVIEW AND APPROVAL AND ULTIMATELY CITY MANAGER. SO THERE IS A PROCESS TO PREVENT YOU KNOW, STUFF GETTING ROUTED THROUGH BY AN. INDIVIDUAL WHO HAS SELF-SERVING YOU KNOW, MOTIVES BEHIND THAT.

BUT, YOU KNOW, I DO UNDERSTAND YOU KNOW, THERE'S ALWAYS CONCERNS OF, YOU KNOW, IN THE BACK OF YOUR MIND OF, YOU KNOW, WHAT IS A POTENTIAL RELATIONSHIP BETWEEN TWO PARTIES. SO, SO I THINK I'M GOING TO MAYBE RECOMMEND AND IT'S NOT PART OF THIS ORDINANCE, BUT MAYBE IT'S PART OF A STRATEGIC ITEM. WE GET TOGETHER EVERY SIX MONTHS ON A STRATEGIC ITEM THAT MAYBE WE LOOK AT, MAYBE OUR PURCHASING PROCESSES AND SPECIFICALLY I'M THINKING ABOUT THAT ASPECT OF THE PURCHASING PROCESSES. SO AND YOU SAID YOU PROBABLY NEED TO LOOK AT IT ANYWAY. OR JUST SAYING, HEY, IT'S PROBABLY A GOOD TIME TO JUST STEP BACK AND TAKE A LOOK. YES. THE YOU KNOW, IT LIKE ANYTHING THAT'S, YOU KNOW, SEVERAL DECADES OLD, YOU KNOW, REVIEW PERIODIC REVIEW IS CERTAINLY, YOU KNOW, MERITED. AND IN THIS INSTANCE IF YOU KNOW THE COUNCIL IS INTERESTED IN ESTABLISHING AN OBJECTIVE AND A FUTURE STRATEGIC PLAN TO LOOK MORE CLOSELY AT CERTAIN OTHER FACETS OF THE ORDINANCE THAT WE THINK MIGHT NEED SOME POLISH ON IT. THAT CERTAINLY IS SOMETHING THAT WE CAN DO, YOU KNOW, BUT AS THIS CURRENT STRATEGIC PLAN, OBJECTIVE WAS DEFINED, IT WAS PRETTY NARROW TO JUST TALKING ABOUT THE THRESHOLDS. YEAH. SO MY RECOMMENDATION TODAY AND I'D LIKE TO GET OTHERS INPUT ON THI, IS TO BASICALLY CAP THE MULTI YEAR AT 100,000. BUT THEN AS A FUTURE DATE WHEN WE TALK ABOUT STRATEGIC ITEMS FOR THE COMING YEAR, WOULD LIKE TO MAYBE TALK A LITTLE BIT ABOUT OUR PURCHASING PROCESSES. BUT SPECIFICALLY REGARDING THAT ONE TOPIC WITH REGARDS TO HOW WE CAN JUST MAYBE PUT THINGS SOMETHING MORE ROBUST INTO OUR PROCESSES. SO. COUNCIL MEMBER MARQUEZ, THANK YOU. JUST ALONG, MAYOR PRO TEM PETE'S COMMENTS A COUPLE OF YEARS AGO,

[00:55:06]

[01:00:08]

MORE ROBUST REQUIREMENTS, INCLUDING REQUIRING VENDORS TO COMPLETE A CERTIFICATION UNDER PENALTY OF PERJURY, THAT THERE'S NO CONFLICT. SO YOU COULD TAKE IT TO, YOU KNOW, A DIFFERENT EXTREME DEPENDING ON THE COUNCIL'S WISHES. AND I THINK THAT WOULD BE A GOOD DISCUSSION FOR A WORKSHOP OR STRATEGIC PLANNING. GRIMM. THANK YOU VERY MUCH. SO, YEAH, I THINK I'LL LEAVE THAT TO MY COLLEAGUES TO DECIDE WHETHER YOU GUYS WANT TO HEAR IT TONIGHT OR IF WE JUST BRING IT BACK IN A WEEK. I THINK THAT WOULD BE THE BEST, YOU KNOW, BEST THING IS THAT WE CAN TAKE A LOOK AT IT. AND THEN I LIKE THE IDEA. I HAVE FOUND THE STRATEGIC PLANNING PROCESS TO BE REALLY VALUABLE. AND LOOKING AT THESE KEY ISSUES EVERY SIX MONTHS. AND SO YOUR SUGGESTION TO MOVE THAT TO THE COUNCIL'S NEXT STRATEGIC PLANNING WORKSHOP TO LOOK AT SOME OF THESE OTHER PURCHASING ISSUES IS A GOOD IDE. AND IT COMES FROM A PLACE OF JUST COUNCIL ENGAGEMENT AND PROCESS. AND THE OTHER THING I REALLY LIKE THAT YOU TOUCHED ON BRIEFLY, MATT, IS THE REPORT THAT WOULD COME TO COUNCIL EVERY. YES. I ASSUME ABOUT EVERY SIX MONTHS SO THAT THE COUNCIL WOULD BE GETTING A REPORT OF THE ADMINISTRATIVELY APPROVED CONTRACTS AND PURCHASES. SO TO ME, THIS IS A GOOD THING FOR TRANSPARENCY. IT'S A GOOD THING FOR ADMINISTRATIVE PROCESS, MAYBE MAKES US A LITTLE BIT MORE EFFICIENT, WHICH IS A GOOD WAY TO SAVE SOME RESOURCES FOR THE BIG PROJECTS. AND LEAVES THE COUNCIL, MAYBE WITH A FEW INTERESTING THINGS TO TALK ABOUT IN THE FUTURE REGARDING PURCHASING. COUNCIL MEMBER BURK. THANKS, MR. BURTON ON THE ADMINISTRATIVE OR ON THE LIST OF THE ADMINISTRATIVE APPROVALS THAT WOULD COME TO THE COUNCIL TWICE A YEAR. THAT'S NOT THAT'S NOT IN THE ORDINANCE. RIGHT. THAT'S JUST SOMETHING YOU'D PROPOSE DOING. YES. THAT'S SOMETHING THAT WOULD BE ADDED AS A PRACTICE TO OUR FISCAL STRATEGIES, ONE OF WHICH IS INVOLVES TRANSPARENCY. SO IT IS NOT IN THE ORDINANCE, BUT IT WOULD BE ADDED TO THE FISCAL STRATEGIES. OKAY. AND YOU ENVISION THAT WOULD BE WHAT LIKE A LIST OF THE AGREEMENTS OR SOMETHING MORE LONGER THAN THAT ATTACHED CONTRACTS. WHERE WERE YOU THINKING? I THINK WE ARE ENVISIONING A LIST THAT WOULD SHOW THE VENDOR THE A DESCRIPTION OF WHAT IT'S FOR AND THE AMOUNT OF ALL THE PURCHASES THAT ARE APPROVED ADMINISTRATIVELY. OKAY. WELL, I THINK THAT SOUNDS GOOD. AND IF WE WERE GOING TO ADD THAT TO OUR FISCAL STRATEGIES OR OUR, AS YOU DESCRIBED IT, AS FISCAL STRATEGIES AND TRANSPARENCY, I WOULD THINK IT WOULD ALSO MAKE SENSE TO MAKE SURE WE PUT THAT ON THE CITY WEBSITE SOMEWHERE SO THAT RESIDENTS HAD ACCESS TO IT, TOO. NOT JUST IN MEETING AGENDAS. DO YOU THINK THAT WOULD ALSO MAKE SENSE? ABSOLUTELY. I COULD PROBABLY EASILY BE DONE ON OUR TRANSPARENCY AND GOVERNMENT PAGE. OKAY. AND WHEN DO YOU THINK WE'D BE ABLE TO FORMALIZE THAT POLICY OR FISCAL STRATEGY? IT WOULD LIKELY BE FORMALIZED IN CONJUNCTION WITH THE ANNUAL BUDGET PROCESS. SO IN YOU KNOW, IN THE SPRING, YOU KNOW, THIS ORDINANCE WOULDN'T BECOME EFFECTIVE UNTIL PROBABLY AFTER THE FIRST OF THE YEAR. IF THE TIMING IS RIGHT. SO IT WOULD JUST BE A FEW MONTHS AFTER THAT.

WHEN WE'RE KIND OF COORDINATING THE BUDGET. AND THEN MY GUESS IS WE'D TAKE IT TWICE A YEAR AT DESIGNATED PERIODS OF TIME, SIX MONTHS APART. OKAY. THANKS. WELL, YEAH. IF WE MOVE FORWARD WITH THIS, I'D LIKE TO MAKE SURE WE TRY AND FOLLOW THROUGH ON THAT AS WELL. AND THEN ON THE DISCUSSION, THE MAYOR PRO TEM INITIATED REGARDING THE CAPPING THE DOLLAR AMOUNT AT 100,000. I THINK. YEAH, I THINK I WOULD BE IN SUPPORT OF THAT. I WOULD PROBABLY JUST SIMPLIFY IT TO CAP IT AT THE TWO YEARS, AND THAT WAY IT'S AUTOMATICALLY MAX 100,000 AND YOU DON'T END UP IN A SITUATION WHERE MAYBE THERE'S A THREE YEAR AGREEMENT THAT I DON'T KNOW, IT DOESN'T WORK OUT AS YOU HOPE, AND TWO YEARS IS SHORTER THAN THREE. I WAS ALSO GOING TO ASK HOW MANY OF YOU

[01:05:03]

SAID, I THINK IN THE PRESENTATION THERE'S SOMETHING LIKE 120 OF THESE. THIS LEVEL THAT WERE APPROVED BY THE COUNCIL IN THE PAST, NOT THIS LEVEL. 120 TOTAL PURCHASES, 120 TOTAL PURCHASES. I GUESS WHAT I'M TRYING TO GET AT IS HOW MANY OF THESE ARE MULTI-YEAR AGREEMENTS. MOST OF THEM, IF IT INVOLVES SERVICES OR THE SUBSCRIPTION, ARE TYPICALLY THREE YEARS MINIMUM WITH OPTIONS THAT SOMETIMES CAN TAKE IT TO FIVE YEARS. BUT I WOULD SAY THE NORM IS, YOU KNOW, A THREE YEARS WITH THE POTENTIAL FOR UP TO FIVE YEARS. BUT THAT'S, YOU KNOW, OBVIOUSLY ONE TIME PURCHASE OF EQUIPMENT OR WHATEVER IS, YOU KNOW, A ONE TIME PURCHASE. BUT SERVICES TEND TO BE MULTI YEARS BECAUSE WE USUALLY CAN GET A BETTER PRICE IF WE COMMIT TO MULTIPLE YEARS, TYPICALLY AT LEAST THREE YEARS. AND SO ARE A LOT OF THE A LOT OF THESE THAT YOU'RE DESCRIBING. ARE THEY SUBSCRIPTIONS. IS IT A HIGH PERCENTAGE OF THOSE LIKE OUT OF 120. OR IS IT TEN OF THEM? 40 OF THEM. ANY BALLPARK GUESS. YEAH. THE SUBSCRIPTIONS.

YOU KNOW, IF YOU HAVE A LIST HERE OF A BUNCH OF THINGS, SUBSCRIPTIONS HAS BECOME MORE AND MORE PREVALENT IN THE LAST FEW YEARS. YOU KNOW, IT MIGHT BE TEN OR SO OF THOSE PURCHASES, BUT WITH THE LIKELIHOOD THAT'S GOING TO GO UP, AS YOU KNOW, DIFFERENT THINGS BECOME MORE SUBSCRIPTION BASED. BUT WE ALSO HAVE, YOU KNOW, JUST ROUTINE THINGS, NOT ONLY SUBSCRIPTIONS, BUT JUST LIKE INTERNET SERVICES, YOU KNOW, TO SIGN A THREE YEAR AGREEMENT FOR SPECTRUM TO CONTINUE PROVIDING INTERNET SERVICES, YOU KNOW, SOMETHING AS MUNDANE AS THAT HAS HAS HAD TO GO TO COUNCIL AS WELL AS, YOU KNOW, SECURITY MONITORING, MONITORING SERVICES FOR SOME OF OUR CYBER SECURITY CONTRACTS AND THEN, YOU KNOW, OFF SUBSCRIPTION STUFF. WE HAVE, YOU KNOW, SOME PURCHASES AND RECREATION WHICH HAVE BEEN VERY, YOU KNOW, VERY ROUTINE, LIKE, YOU KNOW, HIRING SPORTS OFFICIALS OR BUYING T SHIRTS. AND, YOU KNOW, YOU CAN GET A BETTER PRICE IF YOU COMMIT TO THREE YEARS. BUT IF YOU'RE SPENDING, YOU KNOW, 15 OR $20,000 A YEAR, THAT STILL WOULD EXCEED, YOU KNOW, NOT ONLY OUR 25 THRESHOLD, BUT OUR 50,000 THRESHOLD UNDER THE NEW SCENARIO. OKAY, ONE, ONE LAST NITTY GRITTY BASED ON WHAT YOU HAD, SOMETHING YOU MENTIONED, BECAUSE YOU MENTIONED THAT SOME ARE ALONG THE LINES OF THREE YEARS WITH AN OPTION FOR TWO ADDITIONAL YEARS. SO UNDER THE PROPOSED CHANGE, COULD WE THEN END BE IN A FIVE YEAR AGREEMENT IF THE THREE YEARS WAS UP AND THEN THE OPTION WAS EXERCISED? NO. THE WAY WE HAVE PROPOSED IT GOING FORWARD WOULD BE IT'S THREE YEARS, A MAXIMUM OF THREE YEARS, WITH NO OPTIONS BEYOND THREE YEARS. OKAY, WELL, I'M OPEN TO THE $100,000 CAP OR A TWO YEAR CAP. WHATEVER I THINK MAKES MORE SENSE, BUT I THINK THAT WAS A GOOD SUGGESTION. THANK YOU. YEAH. FRANCIS, I'LL GET TO YOU. OKAY. REALLY, REALLY QUICK. SO JUST AS A REAL COMMENT TO HELP UNDERSTAND WHY I RECOMMENDED THAT WE MAKE IT FOR THREE YEARS WAS FOR EXACTLY WHAT YOU SAID, RIGHT? WHERE YOU MAY HAVE, LET'S JUST SAY $30,000 OF EXPENSES. AND IT'S AND IT'S OVER THREE YEARS. THAT WOULD IT'S I'M GUESSING A LOT OF YEARS AREN'T AT 50,000. I'M GUESSING THEY ARE SOMEWHERE LESS THAN THAT. OKAY.

BUT DOING THAT I DIDN'T WANT TO TIE YOUR HANDS. AND THAT'S WHY I KIND OF SAID IT'S REALLY MORE THE DOLLAR VALUE THAN NECESSARILY THE TIME FRAME FOR ME. AND THAT'S CORRECT. WE DO NOT HAVE MANY THAT ARE ANYWHERE NEAR 50,000 A YEAR. IT'S JUST AMOUNTS THAT ARE FAR LESS THAN THAT. BUT CUMULATIVELY OVER THE LIFE OF THE THREE YEAR PERIOD, RIGHT EXCEEDS OUR LIMITS. YEAH.

I THINK TWO OTHER THINGS TO KEEP IN MIND WHEN YOU'RE THINKING ABOUT MULTI YEAR AGREEMENTS.

ONE, PARTICULARLY IF THEY'RE GOING TO BE ABOVE $25,000, THERE IS A CONSIDERABLE INVESTMENT OF CITY RESOURCES TO GO THROUGH THE BIDDING PROCESS. RIGHT. AND THE MORE OFTEN YOU DO THAT, THE MORE THOSE RESOURCES ARE DIRECTED AWAY FROM RESIDENT SERVING PURPOSES. AND TWO, IN EACH OF THESE AGREEMENTS, THE CITY MAINTAINS THE OPTION TO EXIT THEM WITHOUT CAUSE. IF WE WANT TO WITH NOTICE. AND OBVIOUSLY IF THE CONTRACTOR VENDOR IS NOT PERFORMING SORT OF IMMEDIATELY AND THEN ON TOP OF THAT, THE SPENDING AUTHORITY FOR EACH OF THESE AGREEMENTS HAS TO BE

[01:10:01]

APPROPRIATED BY THE CITY COUNCIL ANNUALLY. AND ALTHOUGH MATT AND I HAVEN'T FIXED THE TIME FOR IT, AND ONE OF THE OR THE TWO LOGICAL TIMES TO BRING THE LIST OF AGREEMENTS THAT HAVE BEEN ENTERED INTO IS WITH THE BUDGET AND THEN AGAIN AT MID-YEAR. AND SO IF THERE ARE ANY CONCERNS FROM COUNCIL AT EITHER OF THOSE OPPORTUNITIES WITH A MULTIYEAR AGREEMENT, WE'VE GOT A FORMALIZED TOUCH POINT WITH THEM. AND THEN YOU HAVE THE CONTRACT ADMINISTRATION AND MONITORING THAT'S TAKING PLACE AT AT THE STAFF LEVEL ALL THE TIME, PUTTING A $50,000 TWO YEAR CAP ON, FRANKLY, WOULD ERODE A LOT OF THE EFFICIENCY THAT WE THINK THE $50,000 OR $100,000 WITHOUT A TIME LIMIT ATTACHED TO IT. OPPORTUNITY PRESENTS ITSELF THERE FOR US TO SPEND LESS TIME PUSHING PAPER AROUND AND MORE TIME SERVING THE COMMUNITY. SO. SO JUST TO CONCLUDE, I THINK WHAT MY RECOMMENDATION IS, AND I'D LIKE TO HEAR AGAIN MORE THOUGHTS IS 50 000 FINE ANNUALLY I WOULD GO WITH THE 100,000 CAP, BUT I WOULD LIKE TO THINK ABOUT FOR THE SAME REASON YOU JUST DESCRIBED. RIGHT? IS I WOULD THE TIME FRAME IF I DON'T WANT TO GO OUTSIDE OF OUR PURCHASING PROCESSES. RIGHT. BUT IF I'M OPEN TO SAY, YOU KNOW, HEY, 100,000 CAP AND IT COULD BE A FOUR YEAR AGREEMENT FOR 25,000 EACH. RIGHT? SO I'M OKAY WITH THAT. THAT'S MY THOUGHT. BUT I WOULD NOT AT THIS TIME ADD THE THING WE TALKED ABOUT DOING WITH VENDORS. I THINK THAT IS AN ITEM. AND I REALLY WOULD LIKE TO LOOK AT IT IN TOTALITY WITH EVERYTHING ELSE WE DO. AND I WOULD SAY AS A RECOMMENDATION, HAVE IT IN PLACE BY FISCAL THE NEXT FISCAL YEAR, WHICH IS JULY 1ST. SO BUT DEFINITELY TALK ABOUT IT IN OUR RECOMMENDATION IN OUR MEETING. AND WHATEVER MARCH TIME FRAME. SO THAT'S MY THOUGHT. THANK YOU FOR THAT. COUNCIL MEMBER MARQUEZ JUST WANTED TO SAY THAT I THINK FALLING BACK ON STATE LAW IS NOT ALWAYS ENOUGH, BECAUSE PEOPLE FIND LOOPHOLES TO GET THROUGH STATE LAW. SO I JUST WANTED TO RECOMMEND WHEN YOU GUYS DO MEET ON THIS FOR STRATEGIC PLANNING TO MAKE SURE THAT YOU KNOW, THE PEOPLE WHO APPLY FOR, YOU KNOW, FILL OUT THEIR FORM TO DO BUSINESS WITH THE COUNTY AND WITH THE CITY ARE FILLING OUT THAT FORM. AND ON THE SAME THING, THE PEOPLE THAT SHOULD BE CONFLICTING OUT. WHO'S EVER MAKING DECISIONS. IF YOU CAN'T FILL OUT THAT FORM AND YOU HAVE A CONFLICT, YOU NEED TO NOT BE A PART OF THE PROCESS. THE OTHER THING I WANTED TO MENTION WAS THE ONE SECOND. IS THERE ANY WAY TO PUT THE INFORMATION INSTEAD OF TWICE A YEAR ON THE WEBSITE? CAN WE PUT IT MONTHLY SO RESIDENTS CAN SEE WHAT'S HAPPENING? I WOULD SAY THE ANSWER IS WE CAN DO IT. BUT YOU KNOW, ADMINISTRATIVELY, YOU KNO, IT'S, I THINK, PROBABLY MORE EFFICIENT TO JUST COMPILE IT AND PRESENT IT TWICE A YEAR. BUT IT'S CERTAINLY SOMETHING THAT CAN BE DONE MORE FREQUENTLY IF THE COUNCIL DESIRES. KEEP IN MIND, OVER THE LAST FOUR YEARS, THERE HAVE BEEN 120 AGREEMENTS APPROVED BY THE CITY COUNCIL. RIGHT. SO THAT THAT WORKS OUT TO ABOUT AN AGREEMENT A MONTH GOING IN AND UPDATING THE WEBSITE. FRANKLY, JUST REMEMBERING TO HAVE A STAFF PERSON DO THAT ON A MONTHLY BASIS. I THINK IT'S A LOT OF SQUEEZE FOR VERY LITTLE JUICE. THERE. OKAY. I JUST WANT TO IT WOULD BE GOOD FOR TRANSPARENCY SO RESIDENTS CAN SEE WHAT'S HAPPENING. THANK YOU.

OKAY. ONE THING THAT WE NEED TO DECIDE ON AND FRED BROUGHT IT UP. DO WE WANT TO SEE FRED.

EXCUSE ME SIR, OUR CITY ATTORNEY. DO WE WANT TO SEE IT IN WRITING OR DO YOU JUST WANT HIM TO READ IT INTO THE MEETING? WELL, SINCE I PROPOSED IT, I'D SAY JUST HAVE HIM READ IT.

RIGHT. YEAH, IT'S A PRETTY SIMPLE CHANGE, FRED, AND I THINK SO. IF THAT'S WHAT THE MOTION IS, WE CAN READ THAT LANGUAGE TO YOU BEFORE YOU MAKE A SECOND OR VOTE ON IT SO YOU CAN FEEL COMFORTABLE WITH IT. OKAY. IS EVERYBODY GOOD WITH THAT? YEAH. GIVE US JUST A SECOND. SURE.

OKAY. SO AS I'M HEARING THIS, THE SUGGESTION IS THREE YEAR CONTRACTS ARE ACCEPTABLE. IT'S NOT REALLY THE TERM. BUT SO LONG AS THE TOTAL AMOUNT DOES NOT EXCEED 100,000. YEAH. JUST TOTAL AMOUNT OF ANY MULTI YEAR AGREEMENT. NOT MORE OF ANY. RIGHT. SO I ACTUALLY CRAFTED LANGUAGE THAT SAYS BECAUSE THAT LANGUAGE SHOWS UP IN A, IN A COUPLE OF THE SECTIONS OF THE

[01:15:05]

PROPOSED ORDINANCE, SECTION 21, A DASH TEN H AS WELL AS. 21 A DASH TEN D AS IN DAVID. SO D AND H BOTH HAVE THE REFERENCE TO YEAR CONTRACTS. SORRY, I SEEM TO BE LOSING MY VOICE, BUT HOPEFULLY I CAN SAY THIS. SO IT WOULD SAY FURTHER, THE CITY MANAGER MAY ENTER INTO CONTRACTS UP TO THREE YEARS IN DURATION IF THE TOTAL AMOUNT OF ANY MULTI YEAR CONTRACT DOES NOT EXCEED $100,000 AND THEN AND THE CONTRACT IS FOR A RECURRING BUDGETED SERVICE. ET CETERA. AND SO WHAT I UNDERSTOOD THE MAYOR PRO TEM IDEA TO BE IS MULTI YEAR AGREEMENTS MAY NOT EXCEED $100,000 RIGHT. NO. BUT YOU'RE YOU'VE GOT A TIME LIMIT IN THERE OF THREE YEARS. SO TAKE OUT THE THREE YEARS COMPLETELY. SO WELL THAT'S FOR DISCUSSION I'M OKAY WITH THAT. I'M JUST I WAS MORE WITH I THOUGHT ABOUT. SO PERHAPS THE CITY MANAGER MAY ENTER INTO MULTI YEAR CONTRACTS PROVIDED THE TOTAL AMOUNT DOES NOT EXCEED $100,000. IT CAN BE THAT SIMPLE. DO WE NEED A MOTION ON THAT. IT CAN BE PART OF THE MOTION TO APPROVE AS AMENDED. COUNCIL MEMBER BURKE. YEAH I THINK I WOULD JUST PREFER TO KEEP THE THREE YEARS IN. I DON'T THINK WE NEED 5 OR 10 YEAR CONTRACTS THAT COULD CONCEIVABLY FALL UNDER UNDER THIS, SINCE WE'RE ALREADY GOING FROM 1 TO 3. THAT SEEMS LIKE IT SHOULD COVER MOST MOST THINGS THAT WOULD COME UP. I AGREE WITH THAT. SO, CITY ATTORNEY, CAN YOU REREAD WHAT YOU READ? I NOW NOW, WITH THAT IN MIND, I THINK THAT'S WHAT YOU SAID, BUT CAN YOU JUST REREAD THAT, PLEASE? SO NOW I AM UNDOING THE CHANGES I DID AND GETTING BACK TO WHAT I HAD. PARDON ME. SO IT WOULD READ. FURTHER THAT THE CITY MANAGER MAY ENTER INTO CONTRACTS UP TO THREE YEARS IN DURATION. IF THE TOTAL VALUE OF THE CONTRACT OF THE MULTI YEAR CONTRACTS DOES NOT EXCEED $100,000, AND THEN IT WOULD PROCEED WITH. AND THE CONTRACT IS FOR A RECURRING BUDGETED SERVICE, GOOD EQUIPMENT OR SUBSCRIPTION. OKAY. MADAM.

SURE YOU DON'T KNOW THE ANSWER TO THIS OFF THE TOP OF YOUR HEA, BUT DO WE HAVE MULTI YEAR AGREEMENTS NOW THAT ARE, SAY, FIVE YEARS AND $4,500, WHERE WE'RE COMING IN UNDER THE $25,000 THRESHOLD? AND THE ONE THAT STICKS IN MY MIND HERE. AND IT WAS THE ONE I THINK THAT PROMPTED US TO TALK ABOUT THIS IN STRATEGIC PLANNING WAS AND MATT MENTIONED IT, WE BROUGHT AN ITEM FORWARD RELATED TO THE PURCHASE OF JERSEYS AND UNIFORMS FOR OUR YOUTH SPORTS LEAGUES.

AND IT WAS A VERY SMALL AMOUNT OF MONEY, AND IT MIGHT HAVE BEEN A 3 OR 5 YEAR AGREEMENT, AND IT WAS DEFINITELY UNDER $50,000. AND SO I DON'T WANT TO BE IN A SITUATION WHERE SAME SORT OF THING, THERE'S GOOD PRICING AVAILABLE TO US FOR A FIVE YEAR AGREEMENT, AND IT'S A $35,000 CONTRACT AND WE'RE BRINGING FORWARD THAT FORWARD TO COUNCIL. SO BUT I ALSO DON'T, OFF THE TOP OF MY HEAD KNOW HOW TO STRIKE DAVID. DAVID'S BALANCE, WHICH I THINK IS AN APPROPRIATE ONE WITH THE HIGHER THRESHOLD. SO MAYBE IT'S. EXCITING FOR ME TO WATCH ME THINK, I MEAN, OVERALL, I WOULD THINK IT WOULD IF THERE IS SOMETHING LIKE THAT, THEN THAT WOULD COME TO COUNCIL. BUT THAT'D BE, YOU KNOW, UNLESS THAT THING HAPPENS A LOT, IT SHOULDN'T BE MUCH OF A BURDEN.

IF THERE'S A TEN YEAR T SHIRT CONTRACT, MAYBE THAT'S ODD TO COME BEFORE THE COUNCIL, BUT IF THAT'S THE IF IT COVERS EVERYTHING BUT THAT, I WOULDN'T SEE THAT AS A, AS SOMETHING THAT SHOULD PREVENT US FROM MOVING FORWARD. YEAH. ALSO, I'M NOT SURE IF MATT HAS AN ANSWER. YEA.

REFRESH ME ON THE QUESTION. WAS IT SO MAYBE IT'S FROM YOUR LIST OF CONTRACTS THAT HAVE BEEN APPROVED OVER THE LAST FEW YEARS. HOW MANY OF THEM ARE FOR MORE THAN THREE YEARS, I GUESS IS MAYBE THE SIMPLEST WAY TO START. THERE'S QUITE A FEW THAT ARE THREE YEARS WITH AN OPTION

[01:20:03]

FOR TWO ADDITIONAL YEARS. SO THAT'S BEEN OUR COMMON, YOU KNOW, DEFAULT PRACTICE FOR A LOT OF THESE CONTRACTS. SO YOU KNOW, AND I'M LOOKING AT SPECIFICALLY I HAVE A LIST HERE OF THE CONTRACTS THAT WERE APPROVED THAT, YOU KNOW, WERE REALLY FALLING BELOW THE, YOU KNOW, THE $50,000 A YEAR. AND THERE'S ABOUT 40 OF THEM. GOTCHA. AND THOSE THREE PLUS TWO AGREEMENTS FOR THE COUNCIL'S INFORMATION, THOSE ARE ALWAYS UNILATERAL OPTIONS FOR THE CITY TO EXERCISE. AND WE ONLY EXERCISE THEM WHEN THE VENDORS ARE PERFORMING WELL AND WHEN THERE'S A COST ADVANTAGE TO DO THAT. WE RECEIVED A RESPECTABLE AMOUNT OF PROTECTION FROM INFLATIONARY COST AGREEMENT INCREASES BECAUSE WE HAD FOLKS IN AGREEMENTS THAT WE HAD THE OPPORTUNITY TO EXTEND, AND WE KNEW THAT PUTTING THEM BACK OUT TO BID DURING THAT INFLATIONARY PERIOD WOULD HAVE RESULTED IN A HIGHER COST. SO THAT'S IT'S GOOD FLEXIBILITY FOR US. IF INFLATION IS RUNNING, YOU KNOW, HIGHER THAN 2 OR 3%. COUNCIL MEMBER BURKE, MAYBE THIS ADDRESSES IT. OH YES. SO THE CITY MANAGER CAN ENTER INTO CONTRACTS IF THE. BASICALLY WHAT WE WANT TO DO IS MAKE IT SO THAT WE SAY YOU CAN ENTER INTO LOWER ANNUAL VALUE CONTRACTS, LIKE YOU COULD ENTER INTO CONTRACTS THAT ARE $15,000 A YEAR LESS ANNUALL, BUT THE VALUE OF THE CONTRACT CANNOT EXCEED $100,000 FOR THREE YEARS. LIKE SOMETHING ALONG IT WOULD TAKE ME. I'D HAVE TO WRITE IT OUT. BUT THERE'S SOMETHING THERE. I THINK, THAT WOULD ALLOW FOR THE LONG TERM LOWER ANNUAL VALUE CONTRACT WHILE MAINTAINING WHAT WE'RE PROPOSING HERE. SO I SUPPOSE A QUESTION COULD BE, RATHER THAN DESIGNATING THE THREE YEARS. WHAT YOU. YEAH, I ACTUALLY THINK COUNCIL MEMBER BURKE HAS A GOOD SUGGESTION. WE COULD JUST BRING IT BACK JUST TO MAKE SURE EVERYBODY'S COMFORTABLE. BUT ONE CONCEPT IS THAT MULTI YEAR CONTRACTS, WITHOUT SPECIFYING THREE YEARS, ARE AUTHORIZED SO LONG AS THE TOTAL CONTRACT AMOUNT DOES NOT EXCEED $100,000, SAY, WITHOUT COUNCIL AUTHORIZATION, WHICH I GUESS IS IMPLIED, ACTUALLY. YEAH. SO ARE WE. ARE WE SAYING THAT YOU'LL BRING THAT BACK TO US ON MONDAY WITH THAT LANGUAGE? I BELIEVE THAT'S THE SUGGESTION. YEAH, YEAH, YEAH, I THINK YOU'VE GOT THREE OPTIONS IN FRONT OF YOU. 100 WITH NO CONSIDERATION FOR THE TIMING. 100. AND THEN REALLY PICK A YEAR, YOU KNOW, ANYTHING MORE THAN TWO BASED ON THE CONVERSATIONS WE'RE HAVING.

AND FROM WHAT I FEEL LIKE, BASED ON WHAT I REMEMBER FOR THE CONTRACTS THAT COME ACROSS MY DESK AND WHAT'S BEEN ON THE AGENDA, 100 AND A MAXIMUM OF FIVE YEARS WOULD SOLVE OUR ANY FLEXIBILITY CONCERNS THAT WE'D HAVE. AND THEN I THINK THE OTHER THING TO REMEMBER, TOO, IF WHEN YOU'RE TYING THE YEAR TO THE DOLLAR AMOUNT, WE ARE RECOMMENDING AN AUTOMATIC INFLATIONARY ADJUSTMENT TO THE AMOUNT. AND IF YOU DON'T HAVE IT AND THIS NOBODY DOES THIS IF YOU DON'T HAVE SOME SORT OF INCREASE TO THE TIME, EVENTUALLY THOSE TWO THINGS COME INTO CONFLICT.

BUT 105 I THINK WOULD SOLVE FOR THAT. COUNCIL MEMBER MALONEY THANK YOU SO THE RECOMMENDATION THAT I'M HEARING IS FOR CONTRACTS UNDER $50,000. THE CITY MANAGER IS AUTHORIZED TO ENTER INTO THE CONTRACT FOR AND FOR PURPOSES OF THIS ORDINANCE, THE $50,000 WILL BE SUBJECT TO CPI INCREASES FURTHER, THE CITY MANAGER MAY ENTER INTO MULTIYEAR CONTRACTS IF THE TOTAL ANNUAL VALUE OF THE CONTRACT DOES NOT EXCEED $50,000 IN ANY GIVEN YEA, AND THE TOTAL CONTRACT DOES NOT EXCEED $100,000. AND THE CONTRACT IS FOR A RECURRING PROFESSIONAL SERVICE. ALL CONTRACTS IN EXCESS OF $50,000 SHALL BE APPROVED BY THE CITY COUNCIL, EXCEPT AS NOTED ABOVE.

I THINK THAT CAPTURES IT, BUT I WILL LEAVE THAT TO THE LEGAL PROFESSIONALS. SO AT THIS POINT,

[01:25:02]

WE LOOK, IT. WAS THAT A MOTION? NO. OKAY. WELL. YES. I THINK YOU'RE GOING TO NEED A MOTION AT SOME POINT FOR THE ORDINANCE ADAPTATION. SO THAT WOULD BE MY MOTION. AND I NOW THE ISSUE I'M GETTING TRIPPED UP ON IS YOUR COMMENT ABOUT APPLICABLE CPI INCREASES. YEAH. I DON'T KNOW WHERE TO EMBED THAT. I EMBEDDED IT IN THE MIDDLE OF THAT PARAGRAPH, BUT IT PERHAPS IT GOES ELSEWHERE IN A, IN A BETTER WAY AS A FOOTNOTE, I DON'T KNOW. YEAH, I, I ALWAYS RECOMMEND THAT THE ACTUAL AMOUNT BE VISIBLE AND KNOWABLE BY THE PUBLIC SO THAT IF FOR SOME REASON THE VENDOR GETS A CONTRACT THAT'S BEYOND A SPECIFIC OFFICER'S AUTHORIZATION, IN THIS CASE THAT THE CITY MANAGER, IT'S BLATANT AND SOMETIMES IT'S DIFFICULT TO CALCULATE CPI OVER THE YEARS IF WE DON'T KEEP UPDATING THIS. YEAH, WE'LL DEFER TO YOUR PROFESSIONAL OPINION ON THAT. SO IF THAT'S WHAT YOU RECOMMEND, I DON'T TYPICALLY SEE JUST A CPI REFERENCE THAT PEOPLE HAVE TO GO OUT AND CALCULATE AND LOOK UP CPI. SO YOU COULD YOU COULD POTENTIALLY AS AN ALTERNATIVE SAY IT GOES UP X PERCENT EVERY YEAR OR JUST REVISIT IT. YOU KNOW, PERIODICALLY. THAT WE'RE IN THE ORDINANCE IS THE CPI LANGUAGE JUST SO WE CAN POINT EVERYBODY'S ATTENTION TO IT.

MAYBE I'M JUST NOT SEEING IT, BUT. RIGHT HERE I CAN'T I DON'T SEE IT MYSELF. DID THAT NOT MAKE IT INTO THE ORDINANCE? I DON'T BELIEVE SO. IT DOESN'T LOOK LIKE IT DID. OKAY. SO WE NEED TO BRING THIS BACK TO YOU ANYHOW. MAYOR AND COUNCIL, THE ORDINANCE DOESN'T INCLUDE THE CPI ADJUSTMENT, WHICH, IF YOU RECALL FROM MATT'S PRESENTATION, IS TO BE CALCULATED EVERY FIVE YEARS AND ROUNDED TO THE NEAREST $5,000 AMOUNT. IT'S VERY SIMILAR TO LANGUAGE THAT'S EXISTED IN THE MUNICIPAL CODE RELATIVE TO PUBLIC WORKS PURCHASING AGREEMENTS. FOR A LONG TIME, BUT SO WE ARE GOING TO BRING THIS ITEM BACK ON YOUR MEETING ON THE 18TH. BEFORE WE DO THAT, IT WOULD BE SUPER USEFUL FOR US TO GET A MOTION ON HOW YOU WANT TO HANDLE THE $50,000 AND CHRONOLOGICAL TIME LIMIT IF THEY IF THREE PEOPLE AGREE ON THAT APPROACH, AND WE'VE WE'VE TALKED ABOUT THREE THINGS. RIGHT. IT'S SORT OF $50,000. AND IT'S THAT'S THE AMOUNT AND THE AMOUNT OF TIME THE AGREEMENT LASTS FOR DOESN'T MATTER ANYTHING MORE. THAT'S MORE THAN 50 COMES BACK TO YOU $100,000 IN ANY MULTI YEAR AGREEMENT OR $100,000 WITH A SET YEAR VALUE FOR THE MULTI YEAR AGREEMENT, WHETHER IT'S THREE YEARS OR FIVE YEARS. WELL, I THE MOTION THAT I HAVE, IF YOU DELETE THE CPI PORTION OF IT WOULD BE THE 50,000 A YEAR, $100,000 CONTRACT. MAX ON MULTI YEAR. SO I'LL THROW THAT OUT TO START THE CONVERSATION. YEAH. AND I BELIEVE YOUR CITY MANAGER SAID FIVE YEARS WOULD BASICALLY COVER THE SCOPE OF THE CONTRACTS. HE SEES THAT ARE MULTI YEAR. SO WHICH ESSENTIALLY IS 20,000. NO I'M SORRY. YEAH 20,000 A YEAR WHICH IS ACTUALLY LESS THAN YOUR CURRENT THRESHOL. SO IF THAT'S THE CASE THE CONTRACT THAT THOSE TWO CLAUSES THAT I REFERENCED WOULD SAY FURTHER THE CITY MANAGER MAY ENTER INTO CONTRACTS UP TO FIVE YEARS IN DURATION IF THE TOTAL AMOUNT OF ANY MULTI YEAR CONTRACT DOES NOT EXCEED $100,000 TOTAL, THEN IT WOULD PROCEED. AND THE CONTRACT IS FOR A RECURRING BUDGETED SERVICE. ET CETERA. THAT WOULD BE THE SUGGESTED CHANGE IF THE COUNCIL'S INTERESTED IN ADOPTING THE ORDINANCE TONIGHT. CAN I GET A MOTION ON THAT? SO MOVED. YEAH. I'M OKAY WITH THAT SECOND.

OKAY, THEN BEFORE THE ROLL CALL, IF I COULD, WE'RE GOING TO BRING IT BACK BECAUSE WE THE ORDINANCE DOESN'T HAVE THE CPI LANGUAGE IN IT. YEAH. OH THAT'S RIGHT. SO OKAY. SO IT'S A RECOMMENDATION TO BRING BACK THE ORDINANCE. PARDON ME ON THE 18TH AND BUILD IN THE CPI COMPONENT AND THEN

[01:30:05]

REPRESENT ON THE 18TH. IS THAT WHAT YOU JUST SAID. YES OKAY. S. THANK YOU ALL FOR YOUR INPUT. I THINK GOT A LITTLE CONFUSING THERE. BUT I THINK WE'RE GOING TO COME OUT WITH A WITH A GREAT PRODUCT AT THE END. YOU KNOW, I THINK IT'S VERY PRUDENT THAT THE CITY TAKE A LOOK AT THIS, GIVEN THE FACT THAT IT'S 25 YEARS OLD AND BUSINESS MODELS HAVE CHANGED PROGRESSIVELY THROUGHOUT THE PAST TWO AND A HALF DECADES, FOR ANYBODY IN BUSINESS KNOWS THAT OVER THE PAST COUPLE OF YEARS THAT THIS IS THE NEW BUSINESS MODEL. WITH REGARDS TO WHAT MR. BURTON WAS SPEAKING TO ABOUT SUBSCRIPTIONS, ESPECIALLY WITH POLICE DEPARTMENTS AND SOFTWARE LICENSING PROGRAMS. SO AGAIN, I APPRECIATE THE INPUT AND LOOK FORWARD TO SEEING ALL THE WRITTEN LANGUAGE ON THE 18TH. I KNOW THERE WAS A MOTION AND A SECOND YOU COULD EITHER OH YEAH, I PULLED MY MOTION. SO JUST DIRECTION TO STAFF UNDERSTAND. THANK YOU. THANK YOU. ALL RIGHT. THAT WAS A GOOD DISCUSSION. AS A COUNTER, ARE THERE ANY ITEMS FOR COUNCIL MEMBERS? DO YOU WANT TO ADDRESS OR BRING FORWARD? OKAY.

[ ORAL COMMUNICATIONS (Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on the agenda. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at adm@cypressca.org or by calling 714-229-6699.]