AGENDA AMENDMENTS Teleconference participation - Council Member David Burke will no longer participate in this meeting via teleconference. Agenda Item No. 1 - Submitted public comment attached to report.
RECONVENE 6:00 P.M. Council Chambers
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Anne Hertz-Mallari Mayor Pro Tem Scott Minikus Council Member David Burke Council Member Frances Marquez Council Member Bonnie Peat
1. Receive and File Public Comments Submitted for the June 26, 2023 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments.
2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
3. Approve Minutes - Meeting of June 5, 2023 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted.
4. Second Reading of an Ordinance amending the McDonnell Center Specific Plan for 10900 Walker Street and finding the Ordinance exempt from CEQA Prepared by: Alicia Velasco, Planning Director Recommendation: Approve the second reading and adopt an Ordinance, by title only and waive further reading, amending the McDonnell Center Specific Plan to permit Planning Areas to exceed their square footage cap under certain conditions, and find the Ordinance exempt from CEQA.
5. Establish Class Specifications and Salary Ranges for the Positions of Accounting Supervisor and Human Resources Analyst Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the classifications of Accounting Supervisor and Human Resources Analyst and amending Resolution No. 6907 to establish salary ranges for Confidential employees.
6. Receive and File Updated FY 2023-24 Pay Schedules for the Cypress Employees' Association and the Maintenance Employees' Association Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file updated pay schedules effective July 7, 2023 for the Cypress Employees’ Association (CEA) and the Cypress Maintenance Employees’ Association (MEA).
7. Approve the Measure M2 Program Eligibility Submittal Package for Fiscal Year 2023-24 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Adopt a Resolution concerning the update and status of the Circulation Element, Mitigation Fee Program, Pavement Management Plan and Local Signal Synchronization Plan for the Measure M2 (M2) Program; and 2. Approve the M2 Seven-Year Capital Improvement Program.
8. Accept Sewer Relining, Project 317 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Accept the Sewer Relining, Project 317, in the final amount of $116,934, and approve the final payment of $31,234 to Nu Line Technologies, LLC; and 2. Authorize the City Engineer to file a Notice of Completion with County Recorder.
9. Accept the Police Department Seismic Retrofit, Emergency Operations Center, and Modernization, Project 126 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Accept the Police Department Seismic Retrofit, Emergency Operations Center, and Modernization, Project 126, in the amount of $4,702,877.62 and approve the final payment of $235,143.92 to Interlog Construction; and 2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
10. Approve Contracts for Landscape Maintenance Services Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Approve a two-year contract to BrightView Landscape Services, Inc. for Park and Facilities Landscape Maintenance Services in the amount of $514,484 annually, with an option for up to three, one-year extensions; and 2. Award a two-year contract to Greenfield Landscape and Maintenance, Inc. for Right-of-Way Landscape Maintenance Services in the amount of $326,046 annually, with an option for up to three, one-year extensions; and 3. Approve a $25,930 appropriation increase in the City's General Fund for FY 2023-24 Contract Landscape Services.
11. Approve Contract for Landscape Services for the Stanton Channel Berm Prepared by: Doug Dancs, Director of Public Works Recommendation: Award a one-year contract to BrightView Landscape Services, Inc. for landscape services for the Stanton Channel Berm for $64,562 annually, with an option for up to three, one-year extensions.
12. Approve a Contract Services Agreement for Traffic Signal Maintenance Services Prepared by: Doug Dancs, Director of Public Works Recommendation: Approve a three-year contract services agreement for traffic signal maintenance services with Yunex LLC.
13. Award a Contract for Tree Maintenance Services Prepared by: Doug Dancs, Director of Public Works Recommendation: Award a three-year contract to Great Scott Tree Services, Inc. for $275,000 annually, and authorize a contingency of $20,000, for citywide tree maintenance services.
14. Approve a Task Order for Public Works Construction Management and Inspection Services Prepared by: Doug Dancs, Director of Public Works Recommendation: Approve a Task Order to Ardurra, Inc. for an amount not to exceed $100,000 to perform public works construction management and inspection services for the period of July 1, 2023 through June 30, 2024.
15. Approve a Task Order for City Traffic Engineer Services Prepared by: Doug Dancs, Director of Public Works Recommendation: Approve a Task Order for an amount not to exceed $163,000 to Linscott, Law & Greenspan Engineers (LLG) to provide FY 2023-24 City Traffic Engineer Services.
16. Receive and File the Investment Report for the Month Ended May 31, 2023 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report.
17. Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of May 6, 2023 through June 9, 2023 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached payment register summarized below for the period of May 6, 2023 through June 9, 2023: Electronic Funds Transfers 13094 through 13223 Warrants 62365 through 62703 Payroll Transfers W1502 through W1503
PUBLIC HEARINGS (Three minutes per speaker) The public may address the City Council on public hearing items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Council Members should disclose communications with anyone relevant to a Public Hearing item.
PUBLIC PARTICIPATION Members of the public can participate in the City Council meeting in the following ways: 1. Attend In-Person. First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses. 2. Attend Virtually via Webinar. Follow this link: https://attendee.gotowebinar.com/register/8127084609138512988 . Advanced registration is recommended. The public may address the City Council virtually during Oral Communications on Agenda Items/ Public Hearings/ Oral Communication on Items Not on the Agenda. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise = Unmute 3. Submit Public Comments Prior to the Meeting. The public may submit comments via email to cityclerk@cypressca.org. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item. 4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive. 5. Listen to the Meeting. Listen-only teleconferencing is available by calling (415) 655-0052 and entering Access Code 316-716-351. No registration or audio pin is necessary.
INVOCATION POLICY The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.
21. ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, July 10, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 21st day of June, 2023. ________________________________ Alisha Farnell, City Clerk
Jun 26, 2023 City Council Regular
AGENDA AMENDMENTS Teleconference participation - Council Member David Burke will no longer participate in this meeting via teleconference. Agenda Item No. 1 - Submitted public comment attached to report.
RECONVENE 6:00 P.M. Council Chambers
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Anne Hertz-Mallari Mayor Pro Tem Scott Minikus Council Member David Burke Council Member Frances Marquez Council Member Bonnie Peat
1. Receive and File Public Comments Submitted for the June 26, 2023 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments.
2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
3. Approve Minutes - Meeting of June 5, 2023 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted.
4. Second Reading of an Ordinance amending the McDonnell Center Specific Plan for 10900 Walker Street and finding the Ordinance exempt from CEQA Prepared by: Alicia Velasco, Planning Director Recommendation: Approve the second reading and adopt an Ordinance, by title only and waive further reading, amending the McDonnell Center Specific Plan to permit Planning Areas to exceed their square footage cap under certain conditions, and find the Ordinance exempt from CEQA.
5. Establish Class Specifications and Salary Ranges for the Positions of Accounting Supervisor and Human Resources Analyst Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the classifications of Accounting Supervisor and Human Resources Analyst and amending Resolution No. 6907 to establish salary ranges for Confidential employees.
6. Receive and File Updated FY 2023-24 Pay Schedules for the Cypress Employees' Association and the Maintenance Employees' Association Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file updated pay schedules effective July 7, 2023 for the Cypress Employees’ Association (CEA) and the Cypress Maintenance Employees’ Association (MEA).
7. Approve the Measure M2 Program Eligibility Submittal Package for Fiscal Year 2023-24 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Adopt a Resolution concerning the update and status of the Circulation Element, Mitigation Fee Program, Pavement Management Plan and Local Signal Synchronization Plan for the Measure M2 (M2) Program; and 2. Approve the M2 Seven-Year Capital Improvement Program.
8. Accept Sewer Relining, Project 317 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Accept the Sewer Relining, Project 317, in the final amount of $116,934, and approve the final payment of $31,234 to Nu Line Technologies, LLC; and 2. Authorize the City Engineer to file a Notice of Completion with County Recorder.
9. Accept the Police Department Seismic Retrofit, Emergency Operations Center, and Modernization, Project 126 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Accept the Police Department Seismic Retrofit, Emergency Operations Center, and Modernization, Project 126, in the amount of $4,702,877.62 and approve the final payment of $235,143.92 to Interlog Construction; and 2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
10. Approve Contracts for Landscape Maintenance Services Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Approve a two-year contract to BrightView Landscape Services, Inc. for Park and Facilities Landscape Maintenance Services in the amount of $514,484 annually, with an option for up to three, one-year extensions; and 2. Award a two-year contract to Greenfield Landscape and Maintenance, Inc. for Right-of-Way Landscape Maintenance Services in the amount of $326,046 annually, with an option for up to three, one-year extensions; and 3. Approve a $25,930 appropriation increase in the City's General Fund for FY 2023-24 Contract Landscape Services.
11. Approve Contract for Landscape Services for the Stanton Channel Berm Prepared by: Doug Dancs, Director of Public Works Recommendation: Award a one-year contract to BrightView Landscape Services, Inc. for landscape services for the Stanton Channel Berm for $64,562 annually, with an option for up to three, one-year extensions.
12. Approve a Contract Services Agreement for Traffic Signal Maintenance Services Prepared by: Doug Dancs, Director of Public Works Recommendation: Approve a three-year contract services agreement for traffic signal maintenance services with Yunex LLC.
13. Award a Contract for Tree Maintenance Services Prepared by: Doug Dancs, Director of Public Works Recommendation: Award a three-year contract to Great Scott Tree Services, Inc. for $275,000 annually, and authorize a contingency of $20,000, for citywide tree maintenance services.
14. Approve a Task Order for Public Works Construction Management and Inspection Services Prepared by: Doug Dancs, Director of Public Works Recommendation: Approve a Task Order to Ardurra, Inc. for an amount not to exceed $100,000 to perform public works construction management and inspection services for the period of July 1, 2023 through June 30, 2024.
15. Approve a Task Order for City Traffic Engineer Services Prepared by: Doug Dancs, Director of Public Works Recommendation: Approve a Task Order for an amount not to exceed $163,000 to Linscott, Law & Greenspan Engineers (LLG) to provide FY 2023-24 City Traffic Engineer Services.
16. Receive and File the Investment Report for the Month Ended May 31, 2023 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report.
17. Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of May 6, 2023 through June 9, 2023 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached payment register summarized below for the period of May 6, 2023 through June 9, 2023: Electronic Funds Transfers 13094 through 13223 Warrants 62365 through 62703 Payroll Transfers W1502 through W1503
PUBLIC HEARINGS (Three minutes per speaker) The public may address the City Council on public hearing items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Council Members should disclose communications with anyone relevant to a Public Hearing item.
PUBLIC PARTICIPATION Members of the public can participate in the City Council meeting in the following ways: 1. Attend In-Person. First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses. 2. Attend Virtually via Webinar. Follow this link: https://attendee.gotowebinar.com/register/8127084609138512988 . Advanced registration is recommended. The public may address the City Council virtually during Oral Communications on Agenda Items/ Public Hearings/ Oral Communication on Items Not on the Agenda. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise = Unmute 3. Submit Public Comments Prior to the Meeting. The public may submit comments via email to cityclerk@cypressca.org. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item. 4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive. 5. Listen to the Meeting. Listen-only teleconferencing is available by calling (415) 655-0052 and entering Access Code 316-716-351. No registration or audio pin is necessary.
INVOCATION POLICY The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.
21. ADJOURNMENT The next meeting will be an adjourned Regular Meeting, to be held on Monday, July 10, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 21st day of June, 2023. ________________________________ Alisha Farnell, City Clerk
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