AMENDED AGENDA REGULAR MEETING CYPRESS CITY COUNCIL June 12, 2023 5:00 P.M. - Closed Session 6:00 P.M. - General Session
www.cypressca.org 5275 Orange Avenue Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.
AGENDA AMENDMENTS Agenda Item No. 1 - Submitted public comments attached to report. Agenda Item No. 8 - Report updated to correct typographical error.
RECONVENE 6:00 P.M. Council Chambers
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Anne Hertz-Mallari Mayor Pro Tem Scott Minikus Council Member David Burke Council Member Frances Marquez Council Member Bonnie Peat
1. Receive and File Public Comments Submitted for the June 12, 2023 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments.
2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
3. Approve Minutes - Meetings of April 24, 2023, May 8, 2023 and May 22, 2023 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted.
4. Approve Participation in the Urban County CDBG and Home Programs for Fiscal Years 2024-27 and Accept the Award of Fiscal Year 2023-24 CDBG Funds Prepared by: Alicia Velasco, Planning Director Recommendation: 1. Adopt the Resolution accepting the award of CDBG funds for Fiscal Year 2023-24; and 2. Adopt the Resolution confirming Cypress’ continued participation in the Urban County CDBG and Home Programs for Fiscal Years 2024-27; and 3. Approve Amendment Six to the Cooperative Agreement and CDBG agreements.
5. Adopt the Fiscal Year 2023-24 Appropriations Limit Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the City's Fiscal Year 2023-24 appropriations limit.
6. Adopt the Cypress Recreation and Park District's Fiscal Year 2023-24 Appropriations Limit Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the Cypress Recreation and Park District's Fiscal Year 2023-24 appropriations limit.
7. Adopt Annual Statement of Investment Policy Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution approving the Annual Statement of Investment Policy.
8. Receive and File the Five-Year Technology Master Plan Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the Five-Year Technology Master Plan for FY 2023-24 through FY 2027-28.
9. Receive and File the FY 2023-24 Master Fee Schedule Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the updated FY 2023-24 Master Fee Schedule which incorporates annual cost-of-living adjustments for City and Park District user fees.
10. Appoint City Commissioners Prepared by: Alisha Farnell, City Clerk Recommendation: Appoint Commissioners to the Recreation and Community Services, Senior Citizens, and Traffic Commissions.
11. Receive an Update on the Strategic Plan Six-Month Objectives Prepared by: Peter Grant, City Manager Recommendation: Receive an update on the Strategic Plan six-month objectives.
12. Approve Plans and Specifications and Award Contracts for Arterial Street Rehabilitation, Project 346 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Approve Plans and Specifications for Arterial Street Rehabilitation, Project 346; and 2. Award a contract to Palp, Inc. DBA Excel Paving Company, for $296,753, and authorize a contingency of $45,000; and 3. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $50,295 and authorize a contingency of $5,000.
13. Approve Plans and Specifications and Award a Contract for Police Department Access Gate Replacements, Project 322 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Approve Plan and Specifications for Police Department Access Gate Replacements, Project 322; and 2. Award a contract to R&S Overhead Doors of So Cal, Inc. for $63,694, and authorize a contingency of $9,550.
14. Award Contracts for Senior Center Interior Improvements, Project 290 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Award a contract to Genesis Builders, Inc. DBA K2 Painting, for $898,000, and authorize a contingency of $135,000; and 2. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $110,090, and authorize a contingency of $22,000; and 3. Approve a $720,290 appropriation increase in the Recreation and Park District General Fund for the Senior Center Interior Improvements, Project 290.
15. Approve an Agreement with Lisa Wise Consulting, Inc. for an Inclusionary Housing Feasibility and Fee Modification Study Prepared by: Alicia Velasco, Planning Director Recommendation: Approve a contract services agreement with Lisa Wise Consulting, Inc. for an Inclusionary Housing Feasibility and Fee Modification Study in the amount of $60,480 and authorize a 15% contingency of $9,072.
16. Accept the Concrete Rehabilitation, Project 319 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Accept the Concrete Rehabilitation, Project 319, in the amount of $259,216 and approve the final payment of $12,960.80 to CT&T Concrete Paving Inc.; and 2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
17. Receive and File the Investment Report for the Month Ended April 30, 2023 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report.
18. Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of April 8, 2023 through May 5, 2023 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached payment register summarized below for the period of April 8, 2023 through May 5, 2023: Electronic Funds Transfers 12930 through 13093 Warrants 62157 through 62364 Payroll Transfers W1500 through W1501
PUBLIC HEARINGS (Three minutes per speaker) The public may address the City Council on public hearing items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Council Members should disclose communications with anyone relevant to a Public Hearing item.
NEW BUSINESS
PUBLIC PARTICIPATION Members of the public can participate in the City Council meeting in the following ways: 1. Attend In-Person. First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses. 2. Attend Virtually via Webinar. Follow this link: https://attendee.gotowebinar.com/register/4683611002778182237. Advanced registration is recommended. The public may address the City Council virtually during Oral Communications on Agenda Items/ Public Hearings/ Oral Communication on Items Not on the Agenda. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise = Unmute 3. Submit Public Comments Prior to the Meeting. The public may submit comments via email to cityclerk@cypressca.org. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item. 4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive. 5. Listen to the Meeting. Listen-only teleconferencing is available by calling (562) 247-8321 and entering Access Code 703-657-379. No registration or audio pin is necessary.
INVOCATION POLICY The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.
20. ADJOURNMENT - IN MEMORY OF RIVERSIDE COUNTY SHERIFF DEPUTY BRETT HARRIS The next meeting will be an adjourned Regular Meeting, to be held on Monday, June 26, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 8th day of June, 2023. ________________________________ Alisha Farnell, City Clerk
Jun 12, 2023 City Council Regular
AMENDED AGENDA REGULAR MEETING CYPRESS CITY COUNCIL June 12, 2023 5:00 P.M. - Closed Session 6:00 P.M. - General Session
www.cypressca.org 5275 Orange Avenue Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.
AGENDA AMENDMENTS Agenda Item No. 1 - Submitted public comments attached to report. Agenda Item No. 8 - Report updated to correct typographical error.
RECONVENE 6:00 P.M. Council Chambers
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Anne Hertz-Mallari Mayor Pro Tem Scott Minikus Council Member David Burke Council Member Frances Marquez Council Member Bonnie Peat
1. Receive and File Public Comments Submitted for the June 12, 2023 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments.
2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
3. Approve Minutes - Meetings of April 24, 2023, May 8, 2023 and May 22, 2023 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted.
4. Approve Participation in the Urban County CDBG and Home Programs for Fiscal Years 2024-27 and Accept the Award of Fiscal Year 2023-24 CDBG Funds Prepared by: Alicia Velasco, Planning Director Recommendation: 1. Adopt the Resolution accepting the award of CDBG funds for Fiscal Year 2023-24; and 2. Adopt the Resolution confirming Cypress’ continued participation in the Urban County CDBG and Home Programs for Fiscal Years 2024-27; and 3. Approve Amendment Six to the Cooperative Agreement and CDBG agreements.
5. Adopt the Fiscal Year 2023-24 Appropriations Limit Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the City's Fiscal Year 2023-24 appropriations limit.
6. Adopt the Cypress Recreation and Park District's Fiscal Year 2023-24 Appropriations Limit Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the Cypress Recreation and Park District's Fiscal Year 2023-24 appropriations limit.
7. Adopt Annual Statement of Investment Policy Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution approving the Annual Statement of Investment Policy.
8. Receive and File the Five-Year Technology Master Plan Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the Five-Year Technology Master Plan for FY 2023-24 through FY 2027-28.
9. Receive and File the FY 2023-24 Master Fee Schedule Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the updated FY 2023-24 Master Fee Schedule which incorporates annual cost-of-living adjustments for City and Park District user fees.
10. Appoint City Commissioners Prepared by: Alisha Farnell, City Clerk Recommendation: Appoint Commissioners to the Recreation and Community Services, Senior Citizens, and Traffic Commissions.
11. Receive an Update on the Strategic Plan Six-Month Objectives Prepared by: Peter Grant, City Manager Recommendation: Receive an update on the Strategic Plan six-month objectives.
12. Approve Plans and Specifications and Award Contracts for Arterial Street Rehabilitation, Project 346 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Approve Plans and Specifications for Arterial Street Rehabilitation, Project 346; and 2. Award a contract to Palp, Inc. DBA Excel Paving Company, for $296,753, and authorize a contingency of $45,000; and 3. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $50,295 and authorize a contingency of $5,000.
13. Approve Plans and Specifications and Award a Contract for Police Department Access Gate Replacements, Project 322 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Approve Plan and Specifications for Police Department Access Gate Replacements, Project 322; and 2. Award a contract to R&S Overhead Doors of So Cal, Inc. for $63,694, and authorize a contingency of $9,550.
14. Award Contracts for Senior Center Interior Improvements, Project 290 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Award a contract to Genesis Builders, Inc. DBA K2 Painting, for $898,000, and authorize a contingency of $135,000; and 2. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $110,090, and authorize a contingency of $22,000; and 3. Approve a $720,290 appropriation increase in the Recreation and Park District General Fund for the Senior Center Interior Improvements, Project 290.
15. Approve an Agreement with Lisa Wise Consulting, Inc. for an Inclusionary Housing Feasibility and Fee Modification Study Prepared by: Alicia Velasco, Planning Director Recommendation: Approve a contract services agreement with Lisa Wise Consulting, Inc. for an Inclusionary Housing Feasibility and Fee Modification Study in the amount of $60,480 and authorize a 15% contingency of $9,072.
16. Accept the Concrete Rehabilitation, Project 319 Prepared by: Doug Dancs, Director of Public Works Recommendation: 1. Accept the Concrete Rehabilitation, Project 319, in the amount of $259,216 and approve the final payment of $12,960.80 to CT&T Concrete Paving Inc.; and 2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
17. Receive and File the Investment Report for the Month Ended April 30, 2023 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report.
18. Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of April 8, 2023 through May 5, 2023 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached payment register summarized below for the period of April 8, 2023 through May 5, 2023: Electronic Funds Transfers 12930 through 13093 Warrants 62157 through 62364 Payroll Transfers W1500 through W1501
PUBLIC HEARINGS (Three minutes per speaker) The public may address the City Council on public hearing items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Council Members should disclose communications with anyone relevant to a Public Hearing item.
NEW BUSINESS
PUBLIC PARTICIPATION Members of the public can participate in the City Council meeting in the following ways: 1. Attend In-Person. First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses. 2. Attend Virtually via Webinar. Follow this link: https://attendee.gotowebinar.com/register/4683611002778182237. Advanced registration is recommended. The public may address the City Council virtually during Oral Communications on Agenda Items/ Public Hearings/ Oral Communication on Items Not on the Agenda. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise = Unmute 3. Submit Public Comments Prior to the Meeting. The public may submit comments via email to cityclerk@cypressca.org. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item. 4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive. 5. Listen to the Meeting. Listen-only teleconferencing is available by calling (562) 247-8321 and entering Access Code 703-657-379. No registration or audio pin is necessary.
INVOCATION POLICY The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.
20. ADJOURNMENT - IN MEMORY OF RIVERSIDE COUNTY SHERIFF DEPUTY BRETT HARRIS The next meeting will be an adjourned Regular Meeting, to be held on Monday, June 26, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 8th day of June, 2023. ________________________________ Alisha Farnell, City Clerk
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