AMENDED AGENDA REGULAR MEETING CYPRESS CITY COUNCIL June 22, 2020 7:00 P.M.
www.cypressca.org Webinar/Teleconference Only Various Locations
AGENDA AMENDMENT Agenda Item No. 8: Corrected spreadsheet attached to report
*** SPECIAL NOTICE REGARDING COVID-19 *** THIS IS A CITY COUNCIL MEETING BY WEBINAR/TELECONFERENCE ONLY. On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which authorizes the City Council to hold public meetings via teleconferencing and suspends certain provisions of the Ralph M. Brown Act in response to the COVID-19 pandemic. Members of the public may participate, provide public comment, and view the webinar by registering at: https://attendee.gotowebinar.com/register/183214229222246667. Following registration, you will receive an email containing a link to join the webinar, enabling you to provide live comments during Public Hearing or Oral Communications portions of the meeting and view live presentations. Advance registration is recommended. Registration is not required to listen to the meeting in teleconference mode. The teleconference is available by calling (562) 247-8321 and entering Access Code 706-718-870 when prompted. No Audio Pin is necessary. Those persons wishing to make a general comment or a comment on an agenda item, may do so by registering at: https://attendee.gotowebinar.com/register/183214229222246667. Advance registration is recommended. Alternatively, comments can be submitted via email to cityclerk@cypressca.org or by calling (714) 229-6685 to leave a voicemail message. Comments submitted by 3:00 p.m. on June 22, 2020 will be added to the City Council agenda as a Consent Calendar item.
1. CALL TO ORDER 7:00 P.M. Various Teleconference Locations
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat
PUBLIC HEARINGS Public comments – five minutes per speaker, unless extended by the City Council. Members of the public who have registered for the meeting webinar and would like to provide live comments during the public hearing should click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise = Unmute Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6685 prior to 3:00 p.m. on June 22, 2020. All comments submitted via email or voicemail prior to the deadline will be added to the agenda as a Consent Calendar item and included as part of the public hearing record. Council Members should disclose communications with anyone relevant to a Public Hearing item.
2. Receive and File Public Comments Submitted for the June 22, 2020 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments.
3. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
4. Approve Minutes - Meetings of May 26, 2020, June 4, 2020 and June 8, 2020 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted.
5. Approve Plans and Specifications for Citywide Park Enhancements, Project 247 Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve plans and specifications for Citywide Park Enhancements, Project 247.
7. Approve Task Order for Public Works Construction Management and Inspection Services Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve a Task Order to TRC/Vali Cooper and Associates, Inc. for $99,994 to perform public works construction management and inspection services through June 30, 2021.
8. Adopt the Seven-Year (FY 2020-27) Capital Improvement Program Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Determine the Capital Improvement Program is consistent with the General Plan; and 2. Adopt a Resolution approving the Seven-Year CIP for FY 2020-27.
9. Adopt Resolutions to Hold the General Municipal Election on November 3, 2020 Prepared by: Alisha Farnell, City Clerk Recommendation: 1. Adopt a Resolution calling and giving notice of a General Municipal Election on Tuesday, November 3, 2020, for the election of certain officers as required by the City Charter; and 2. Adopt a Resolution requesting the Board of Supervisors of the County of Orange consolidate a General Municipal Election to be held on Tuesday, November 3, 2020, with the Statewide General Election to be held on the same date pursuant to Elections Code Section 10403; and 3. Adopt a Resolution adopting regulations for candidates for elective office pertaining to candidates statements submitted to the voters at an election to be held on Tuesday, November 3, 2020.
10. Adopt Resolutions to Hold the November 3, 2020 Consolidated General Municipal Election Regarding a Proposed Charter Amendment Prepared by: Alisha Farnell, Ciy Clerk Recommendation: 1. Adopt a Resolution calling for a General Municipal Election to be held on November 3, 2020, for the submission of a proposed Charter amendment; and 2. Adopt a Resolution requesting the Board of Supervisors of the County of Orange consolidate a General Municipal Election with the Statewide General Election on November 3, 2020, for the purpose of submitting a Charter amendment to the voters pursuant to Elections Code Section 10403; and 3. Adopt a Resolution setting priorities for filing a written argument regarding a proposed Charter amendment and directing the City Attorney to prepare an impartial analysis; and 4. Adopt a Resolution for the filing of rebuttal arguments regarding the Charter amendment ballot measure.
11. Receive and File Investment Report for the Month Ended May 31, 2020 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report for the month ended May 31, 2020.
12. Award Contracts for the Lincoln Avenue Median Restoration, Project 229 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Award a contract to KASA Construction, for $693,837.50, and authorize a contingency of $105,000; and 2. Approve a task order for construction inspection services to TRC/Vali Cooper and Associates, Inc., for $74,062, and authorize a contingency of $7,500; and 3. Authorize a $474,000 appropriation increase in the CIP Fund for project enhancements; and 4. Approve a $474,000 transfer from the Gas Tax 2103 Fund to the CIP Fund to pay for the additional project costs.
13. Approve Register of Warrants, Transfers, and Wires Issued for the Period of May 30, 2020, through June 12, 2020 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of May 30, 2020 through June 12, 2020: Electronic Funds Transfers 7852 through 7877 and 7897 through 7939 Warrants 54055 through 54166 Payroll Transfer W1420
NEW BUSINESS
16. Receive an Update from the City Manager Regarding the Cypress Small Business Relief Program Prepared by: Peter Grant, City Manager Recommendation: Receive an update from the City Manager regarding the Cypress Small Business Relief Program.
18. Receive Update from the City Manager and City Departments Regarding the COVID-19 Emergency, and Provide Direction Concerning City Operations, Allocation of City Resources, Maintenance of Essential Services, Temporary Suspension and/or Closure of Non-Essential Public Services and Facilities, Management of City Finances, Measures Necessary to Protect Public Health and Safety, and Expenditures Necessary to Meet the Community’s Needs. Prepared by: Peter Grant, City Manager Recommendation: Receive an update on City operations in response to the COVID-19 pandemic and provide direction.
COUNCIL MEMBER REPORTS AND REMARKS
11. ADJOURNMENT - IN MEMORY OF SANTA CRUZ COUNTY SHERIFF SERGEANT DAMON GUTZWILLER AND EL CENTRO POLICE OFFICER EFREN CORONEL The next meeting will be an adjourned Regular Meeting, to be held on Monday, July 13, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 19th day of June, 2020. ________________________________ Alisha Farnell, City Clerk
Jun 22, 2020 City Council Regular
AMENDED AGENDA REGULAR MEETING CYPRESS CITY COUNCIL June 22, 2020 7:00 P.M.
www.cypressca.org Webinar/Teleconference Only Various Locations
AGENDA AMENDMENT Agenda Item No. 8: Corrected spreadsheet attached to report
*** SPECIAL NOTICE REGARDING COVID-19 *** THIS IS A CITY COUNCIL MEETING BY WEBINAR/TELECONFERENCE ONLY. On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which authorizes the City Council to hold public meetings via teleconferencing and suspends certain provisions of the Ralph M. Brown Act in response to the COVID-19 pandemic. Members of the public may participate, provide public comment, and view the webinar by registering at: https://attendee.gotowebinar.com/register/183214229222246667. Following registration, you will receive an email containing a link to join the webinar, enabling you to provide live comments during Public Hearing or Oral Communications portions of the meeting and view live presentations. Advance registration is recommended. Registration is not required to listen to the meeting in teleconference mode. The teleconference is available by calling (562) 247-8321 and entering Access Code 706-718-870 when prompted. No Audio Pin is necessary. Those persons wishing to make a general comment or a comment on an agenda item, may do so by registering at: https://attendee.gotowebinar.com/register/183214229222246667. Advance registration is recommended. Alternatively, comments can be submitted via email to cityclerk@cypressca.org or by calling (714) 229-6685 to leave a voicemail message. Comments submitted by 3:00 p.m. on June 22, 2020 will be added to the City Council agenda as a Consent Calendar item.
1. CALL TO ORDER 7:00 P.M. Various Teleconference Locations
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat
PUBLIC HEARINGS Public comments – five minutes per speaker, unless extended by the City Council. Members of the public who have registered for the meeting webinar and would like to provide live comments during the public hearing should click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise = Unmute Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6685 prior to 3:00 p.m. on June 22, 2020. All comments submitted via email or voicemail prior to the deadline will be added to the agenda as a Consent Calendar item and included as part of the public hearing record. Council Members should disclose communications with anyone relevant to a Public Hearing item.
2. Receive and File Public Comments Submitted for the June 22, 2020 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments.
3. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
4. Approve Minutes - Meetings of May 26, 2020, June 4, 2020 and June 8, 2020 Prepared by: Alisha Farnell, City Clerk Recommendation: Approve as submitted.
5. Approve Plans and Specifications for Citywide Park Enhancements, Project 247 Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve plans and specifications for Citywide Park Enhancements, Project 247.
7. Approve Task Order for Public Works Construction Management and Inspection Services Prepared by: Doug Dancs, Director of Community Development Recommendation: Approve a Task Order to TRC/Vali Cooper and Associates, Inc. for $99,994 to perform public works construction management and inspection services through June 30, 2021.
8. Adopt the Seven-Year (FY 2020-27) Capital Improvement Program Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Determine the Capital Improvement Program is consistent with the General Plan; and 2. Adopt a Resolution approving the Seven-Year CIP for FY 2020-27.
9. Adopt Resolutions to Hold the General Municipal Election on November 3, 2020 Prepared by: Alisha Farnell, City Clerk Recommendation: 1. Adopt a Resolution calling and giving notice of a General Municipal Election on Tuesday, November 3, 2020, for the election of certain officers as required by the City Charter; and 2. Adopt a Resolution requesting the Board of Supervisors of the County of Orange consolidate a General Municipal Election to be held on Tuesday, November 3, 2020, with the Statewide General Election to be held on the same date pursuant to Elections Code Section 10403; and 3. Adopt a Resolution adopting regulations for candidates for elective office pertaining to candidates statements submitted to the voters at an election to be held on Tuesday, November 3, 2020.
10. Adopt Resolutions to Hold the November 3, 2020 Consolidated General Municipal Election Regarding a Proposed Charter Amendment Prepared by: Alisha Farnell, Ciy Clerk Recommendation: 1. Adopt a Resolution calling for a General Municipal Election to be held on November 3, 2020, for the submission of a proposed Charter amendment; and 2. Adopt a Resolution requesting the Board of Supervisors of the County of Orange consolidate a General Municipal Election with the Statewide General Election on November 3, 2020, for the purpose of submitting a Charter amendment to the voters pursuant to Elections Code Section 10403; and 3. Adopt a Resolution setting priorities for filing a written argument regarding a proposed Charter amendment and directing the City Attorney to prepare an impartial analysis; and 4. Adopt a Resolution for the filing of rebuttal arguments regarding the Charter amendment ballot measure.
11. Receive and File Investment Report for the Month Ended May 31, 2020 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report for the month ended May 31, 2020.
12. Award Contracts for the Lincoln Avenue Median Restoration, Project 229 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Award a contract to KASA Construction, for $693,837.50, and authorize a contingency of $105,000; and 2. Approve a task order for construction inspection services to TRC/Vali Cooper and Associates, Inc., for $74,062, and authorize a contingency of $7,500; and 3. Authorize a $474,000 appropriation increase in the CIP Fund for project enhancements; and 4. Approve a $474,000 transfer from the Gas Tax 2103 Fund to the CIP Fund to pay for the additional project costs.
13. Approve Register of Warrants, Transfers, and Wires Issued for the Period of May 30, 2020, through June 12, 2020 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of May 30, 2020 through June 12, 2020: Electronic Funds Transfers 7852 through 7877 and 7897 through 7939 Warrants 54055 through 54166 Payroll Transfer W1420
NEW BUSINESS
16. Receive an Update from the City Manager Regarding the Cypress Small Business Relief Program Prepared by: Peter Grant, City Manager Recommendation: Receive an update from the City Manager regarding the Cypress Small Business Relief Program.
18. Receive Update from the City Manager and City Departments Regarding the COVID-19 Emergency, and Provide Direction Concerning City Operations, Allocation of City Resources, Maintenance of Essential Services, Temporary Suspension and/or Closure of Non-Essential Public Services and Facilities, Management of City Finances, Measures Necessary to Protect Public Health and Safety, and Expenditures Necessary to Meet the Community’s Needs. Prepared by: Peter Grant, City Manager Recommendation: Receive an update on City operations in response to the COVID-19 pandemic and provide direction.
COUNCIL MEMBER REPORTS AND REMARKS
11. ADJOURNMENT - IN MEMORY OF SANTA CRUZ COUNTY SHERIFF SERGEANT DAMON GUTZWILLER AND EL CENTRO POLICE OFFICER EFREN CORONEL The next meeting will be an adjourned Regular Meeting, to be held on Monday, July 13, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 19th day of June, 2020. ________________________________ Alisha Farnell, City Clerk
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