AGENDA REGULAR MEETING CYPRESS CITY COUNCIL June 8, 2020 6:30 P.M.
www.cypressca.org Webinar/Teleconference Only Various Locations
*** SPECIAL NOTICE REGARDING COVID-19 *** THIS IS A CITY COUNCIL MEETING BY WEBINAR/TELECONFERENCE ONLY. On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which authorizes the City Council to hold public meetings via teleconferencing and suspends certain provisions of the Ralph M. Brown Act in response to the COVID-19 pandemic. Members of the public may participate, provide public comment, and view the webinar by registering at: https://attendee.gotowebinar.com/register/1639150143040719627. Following registration, you will receive an email containing a link to join the webinar, enabling you to provide live comments during Public Hearing or Oral Communications portions of the meeting and view live presentations. Advance registration is recommended. Registration is not required to listen to the meeting in teleconference mode. The teleconference is available by calling (415) 655-0060 and entering Access Code 148-269-528 when prompted. No Audio Pin is necessary. Those persons wishing to make a general comment or a comment on an agenda item, may do so by registering at: https://attendee.gotowebinar.com/register/1639150143040719627. Advance registration is recommended. Alternatively, comments can be submitted via email to cityclerk@cypressca.org or by calling (714) 229-6685 to leave a voicemail message. Comments submitted by 3:00 p.m. on June 8, 2020 will be added to the City Council agenda as a Consent Calendar item.
1. CALL TO ORDER 6:30 P.M. Various Teleconference Locations
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat
RECONVENE 7:00 P.M. Various Teleconference Locations
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat
PUBLIC HEARINGS Public comments – five minutes per speaker, unless extended by the City Council. Members of the public who have registered for the meeting webinar and would like to provide live comments during the public hearing should click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise = Unmute Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6685 prior to 3:00 p.m. on June 8, 2020. All comments submitted via email or voicemail prior to the deadline will be added to the agenda as a Consent Calendar item and included as part of the public hearing record. Council Members should disclose communications with anyone relevant to a Public Hearing item.
2. Receive and File Public Comments Submitted for the June 8, 2020 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments.
3. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
4. Second Reading of Ordinances to Amend the Cypress Business & Professional Center Specific Plan 19-1 and Approve a Development Agreement with SP Acquisition, LLC Prepared by: Doug Dancs, Director of Community Development Recommendation: Adopt both Ordinances by title only and waive further reading.
5. Adopt the Fiscal Year 2020-21 Appropriations Limit Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the City's Fiscal Year 2020-21 appropriations limit.
6. Adopt the Cypress Recreation and Park District's Fiscal Year 2020-21 Appropriations Limit Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the Cypress Recreation and Park District's Fiscal Year 2020-21 appropriations limit.
7. Adopt Annual Statement of Investment Policy Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution approving the Annual Statement of Investment Policy.
8. Approve an Amendment to the Agreement for Social Media and Communications Consulting Services Prepared by: Alisha Farnell, City Clerk Recommendation: Approve an amendment to the contract services agreement for social media and communications consulting services with Colbie Ermolenko and authorize the City Manager to execute the amendment.
9. Approve Plans and Specifications and Award Contracts for the Concrete Rehabilitation, Project 238 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Approve Plans and Specifications for the Concrete Rehabilitation, Project 238; and 2. Award a contract to CT&T Concrete Paving Inc. of Diamond Bar, CA, for $259,650, and authorize a contingency of $39,000; and 3. Approve a Task Order for Construction Inspection Services to TRC/Vali Cooper and Associates, Inc. for $26,640, and authorize a contingency of $4,000.
10. Receive and File the Five-Year Technology Master Plan Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the five-year Technology Master Plan for FY 2020-21 through FY 2024-25.
11. Receive and File a Side Letter Agreement Between the City of Cypress and the Cypress Employees' Association Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file a side letter agreement between the City of Cypress and the Cypress Employees' Association to establish up to 80 hours of COVID-19 related paid leave for certain employees in the classification of Police Services Officer.
12. Approve Register of Warrants, Transfers, and Wires Issued for the Period of May 16, 2020, through May 29, 2020 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of May 16, 2020 through May 29, 2020: Electronic Funds Transfers 7878 through 7896 Warrants 53964 through 54054 Payroll Transfer W1419
NEW BUSINESS
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.
15. ADJOURNMENT - IN MEMORY OF CYPRESS RESIDENT AND POLICE DEPARTMENT VOLUNTEER ED SPURGEON The next meeting will be an adjourned Regular Meeting, to be held on Monday, June 22, 2020, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 5th day of June, 2020. ________________________________ Alisha Farnell, City Clerk
Jun 08, 2020 City Council Regular
AGENDA REGULAR MEETING CYPRESS CITY COUNCIL June 8, 2020 6:30 P.M.
www.cypressca.org Webinar/Teleconference Only Various Locations
*** SPECIAL NOTICE REGARDING COVID-19 *** THIS IS A CITY COUNCIL MEETING BY WEBINAR/TELECONFERENCE ONLY. On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which authorizes the City Council to hold public meetings via teleconferencing and suspends certain provisions of the Ralph M. Brown Act in response to the COVID-19 pandemic. Members of the public may participate, provide public comment, and view the webinar by registering at: https://attendee.gotowebinar.com/register/1639150143040719627. Following registration, you will receive an email containing a link to join the webinar, enabling you to provide live comments during Public Hearing or Oral Communications portions of the meeting and view live presentations. Advance registration is recommended. Registration is not required to listen to the meeting in teleconference mode. The teleconference is available by calling (415) 655-0060 and entering Access Code 148-269-528 when prompted. No Audio Pin is necessary. Those persons wishing to make a general comment or a comment on an agenda item, may do so by registering at: https://attendee.gotowebinar.com/register/1639150143040719627. Advance registration is recommended. Alternatively, comments can be submitted via email to cityclerk@cypressca.org or by calling (714) 229-6685 to leave a voicemail message. Comments submitted by 3:00 p.m. on June 8, 2020 will be added to the City Council agenda as a Consent Calendar item.
1. CALL TO ORDER 6:30 P.M. Various Teleconference Locations
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat
RECONVENE 7:00 P.M. Various Teleconference Locations
ROLL CALL Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Rob Johnson Mayor Pro Tem Mariellen Yarc Council Member Stacy Berry Council Member Paulo Morales Council Member Jon Peat
PUBLIC HEARINGS Public comments – five minutes per speaker, unless extended by the City Council. Members of the public who have registered for the meeting webinar and would like to provide live comments during the public hearing should click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise = Unmute Alternatively, comments may be submitted to cityclerk@cypressca.org or (714) 229-6685 prior to 3:00 p.m. on June 8, 2020. All comments submitted via email or voicemail prior to the deadline will be added to the agenda as a Consent Calendar item and included as part of the public hearing record. Council Members should disclose communications with anyone relevant to a Public Hearing item.
2. Receive and File Public Comments Submitted for the June 8, 2020 City Council Meeting Prepared by: Alisha Farnell, City Clerk Recommendation: Receive and file submitted public comments.
3. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
4. Second Reading of Ordinances to Amend the Cypress Business & Professional Center Specific Plan 19-1 and Approve a Development Agreement with SP Acquisition, LLC Prepared by: Doug Dancs, Director of Community Development Recommendation: Adopt both Ordinances by title only and waive further reading.
5. Adopt the Fiscal Year 2020-21 Appropriations Limit Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the City's Fiscal Year 2020-21 appropriations limit.
6. Adopt the Cypress Recreation and Park District's Fiscal Year 2020-21 Appropriations Limit Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution establishing the Cypress Recreation and Park District's Fiscal Year 2020-21 appropriations limit.
7. Adopt Annual Statement of Investment Policy Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt a Resolution approving the Annual Statement of Investment Policy.
8. Approve an Amendment to the Agreement for Social Media and Communications Consulting Services Prepared by: Alisha Farnell, City Clerk Recommendation: Approve an amendment to the contract services agreement for social media and communications consulting services with Colbie Ermolenko and authorize the City Manager to execute the amendment.
9. Approve Plans and Specifications and Award Contracts for the Concrete Rehabilitation, Project 238 Prepared by: Doug Dancs, Director of Community Development Recommendation: 1. Approve Plans and Specifications for the Concrete Rehabilitation, Project 238; and 2. Award a contract to CT&T Concrete Paving Inc. of Diamond Bar, CA, for $259,650, and authorize a contingency of $39,000; and 3. Approve a Task Order for Construction Inspection Services to TRC/Vali Cooper and Associates, Inc. for $26,640, and authorize a contingency of $4,000.
10. Receive and File the Five-Year Technology Master Plan Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the five-year Technology Master Plan for FY 2020-21 through FY 2024-25.
11. Receive and File a Side Letter Agreement Between the City of Cypress and the Cypress Employees' Association Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file a side letter agreement between the City of Cypress and the Cypress Employees' Association to establish up to 80 hours of COVID-19 related paid leave for certain employees in the classification of Police Services Officer.
12. Approve Register of Warrants, Transfers, and Wires Issued for the Period of May 16, 2020, through May 29, 2020 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of May 16, 2020 through May 29, 2020: Electronic Funds Transfers 7878 through 7896 Warrants 53964 through 54054 Payroll Transfer W1419
NEW BUSINESS
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.
15. ADJOURNMENT - IN MEMORY OF CYPRESS RESIDENT AND POLICE DEPARTMENT VOLUNTEER ED SPURGEON The next meeting will be an adjourned Regular Meeting, to be held on Monday, June 22, 2020, beginning at 5:30 p.m. in the Executive Board Room. I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 5th day of June, 2020. ________________________________ Alisha Farnell, City Clerk
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